ABOUT AFFINITY STRATEGIES AND HERMEDICINE

Affinity Strategies is an Association Management Company (AMC) that provides full-service management and strategic support to nonprofit healthcare associations. This position is employed by Affinity Strategies and dedicated primarily to serving HERmedicine — a national women’s health CME and clinical education platform. HERmedicine produces virtual programming, in-person CME conferences, and ongoing professional development series for physicians and advanced practice providers. This is a mission-driven client where every campaign, every event, and every attendee matters.

This role sits at the heart of Affinity Strategies’ client delivery — serving as the primary staff resource for HERmedicine and ensuring that marketing, membership, events, and communications are executed with precision and proactive follow-through on behalf of the client.

HERmedicine is a national 501(c)(3)nonprofit organization dedicated to advancing women’s health through trusted education, collaboration, and community.

THE ROLE

We are looking for a highly organized, proactive Associate Director who thrives in a fast-paced, entrepreneurial environment. This person will work directly with a deeply involved organizational leader who has high standards, clear expectations, and a strong institutional vision for the brand.

The right candidate is comfortable working with a hands-on, results-oriented principal who expects consistent, data-driven updates without being asked — and who brings solutions, not just status reports. If you do your best work when given clear direction from a decisive leader, and you take pride in staying one step ahead, this role is a strong fit.

KEY RESPONSIBILITIES

Membership & Member Relations

• Serve as the primary point of contact for member inquiries, renewals, and general support
• Maintain membership databases with accuracy and process applications, payments, and renewals
• Provide technology and speaker support for weekly Monday Night Discussion Groups and HERtalks (Monday and Wednesday evenings — approximately 15 minutes each)
• Support membership campaigns and retention initiatives

Events & CME Programs

• Coordinate logistics with Affinity Strategies meeting planner for virtual and in-person CME events, including speaker communications, registration tracking, CME/CE paperwork, and materials
• Assist with venue coordination, vendor communication, and on-site event support as needed
• Proactively surface any issues related to registrations, speaker confirmations, or logistics — do not wait for the leader to discover gaps

Committee & Board Support

• Schedule meetings, prepare agendas, take minutes, and track action items for assigned committees
• Assist with preparing board materials, reports, and governance documentation
• Track governance records, bylaws, policies, and election logistics

Financial & Administrative

• Process invoices, reimbursements, and payments accurately and on time
• Assist with budget tracking, expense reporting, and sponsorship invoicing
• Maintain organized digital files and records across all platforms

QUALIFICATIONS

Education & Experience

• Bachelor's degree preferred; equivalent experience considered
• 2–4 years of experience in association management, nonprofit administration, event coordination, or marketing operations
• Experience working in an AMC environment is a plus
• Background supporting physician or healthcare organizations strongly preferred

Skills & Abilities

• Exceptional organizational skills and the ability to manage multiple priorities simultaneously
• Strong written and verbal communication — clear, concise, and professional
• Comfort interacting with physicians, board members, and executive-level stakeholders
• Proficiency with Microsoft Office, Zoom, and association management systems (AMS)
• Demonstrated ability to work with data — tracking metrics, building reports, and presenting results clearly
• Detail-oriented with strong, consistent follow-through — you close the loop

WORK STYLE & EXPECTATIONS

• Remote position with flexible scheduling; availability for occasional evening hours required (Monday and Wednesday evenings for virtual programming)
• Ability to work independently while maintaining close, proactive communication with organizational leadership
• Comfortable with clearly defined deliverables, deadlines, and accountability
• High commitment to quality, accuracy, and member experience
• Willingness to adapt quickly in a growing, entrepreneurial organization

About Affinity Strategies

Affinity Strategies is a full service association management company with a focus on healthcare associations. We strive to provide our clients with tailored services that will help provide stewardship toward your long-term success. Our suite of best-in-class services includes everything from mapping out multi-year plans to annual meetings to educational seminars to essential daily operations. Together, that’s how we create a truly sustainable and highly successful community.

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