Project Coordinator

AMR Management Services is excited to expand our team of association professionals with a new full-time, remote Project Coordinator.

The Project Coordinator works collaboratively across multiple client teams to deliver high quality services effectively and efficiently in accordance with the client workplan and AMR’s best practices. The Project Coordinator has significant interaction with clients and client teams and plays a key role in coordination and communication across a variety of functions.

Responsibilities:

• Supports assigned committees and assists them in implementing the association’s strategic goals. Responsibilities include scheduling/coordination of meetings, drafting agendas, taking minutes, and following up on action items.
• Coordinates online education such as podcasts and webinars in coordination with committee chairs.
• Coordinates the online member community – assisting users, troubleshooting, updating content, reviewing for accuracy, and other regular updates and maintenance as necessary.
• Monitors and maintains the association website: updates content, contributes to content creation, answers inquiries, ensures news/events and job board are updated; removes/hides outdated pages, and monitors and reports on website analytics.
• Develops association communications including print, online and social media platforms, recognizing and sharing content applicable to the association and distributing/posting on a consistent schedule; collaborates with creative services department on design elements.
• Provides conference support (pre, post and on-site) as assigned, including but not limited to speaker and sponsor programs, marketing/communications, evaluation, continuing education, on-site support, etc.
• Assists with invoices and reimbursements and supports administrative aspects of scholarships and other opportunities
• Provides a high level of customer service and monitors and responds timely to all member inquiries and requests (phone, email, web form)
• Develops and fosters relationships with key association contacts, sponsors, and partnerships.
• Performs quality work within deadlines with or without direct supervision.
• Interacts professionally with other employees, clients, and vendors.
• Works effectively as a team contributor on all assignments.
• Works independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Maintains in good order all records and files and ensures the safe keeping of all company and association records.
• Meets regularly with Account Executives(s) to ensure proper information flow and adherence to stated goals and objectives.
• Demonstrates good judgment in investigating problems and making decisions.
• Complies with company and association policy and operates in an ethical and prudent manner.

Knowledge, Skills, and Abilities:

• Excellent interpersonal and communication skills
• Demonstrate the core competencies (communication, productivity, quality, responsiveness, leadership).
• Ability to coordinate multiple projects within department and with other staff members to achieve project goals on time and within budget.
• Ability to respond to common project related inquiries from staff and clients.
• Proficient knowledge of Microsoft 365 and SharePoint.
• Possess strong business math, and analytical skills.
• Demonstrated superior level of customer service and time management.
• Serves as a strong team player.
• Commitment to company and client values.
• Self-motivated to find and offer solutions to problems.
• Flexibility to accommodate the schedules of association leaders
• The position will require availability for evening and weekend meetings and occasional travel for conferences and board events.

Training and Experience:

• Bachelor’s degree preferred
• Three or more years of related experience in a similar business or industry
• Prior experience with medical associations preferred

Why AMR?

AMR is dedicated to fostering a work environment that balances a relaxed atmosphere with focused work, providing our employees with challenging opportunities for personal and professional growth while maintaining a healthy life balance.

• Core Values: Embrace our values of Success Together, Casual but Focused on Results, Positive Workplace, Flexible, Ownership, Get Stuff Done, Lifelong Learning, and Transparent and Inclusive.
• Positive Culture: Be part of a casual but results-driven workplace.
• Growth Opportunities: Continuous learning, personal and professional development.

Outstanding Benefits Package

• Remote Work: Work from home.
• Flexible Schedules: Options for half-day Fridays.
• Generous PTO: 5 weeks of paid time off.
• Holidays: 14 paid holidays, including time off between Christmas and New Year's.
• Parental Leave: Paid leave for new parents.
• Comprehensive Coverage: Health, dental, vision, life, and disability, plus a 401k plan.
• Team Events: Enjoy virtual team activities.
• Company Culture: Collaborate with passionate professionals dedicated to achieving exceptional results.

Join Our Team

If you’re ready to make an impact and be a part of a dynamic and expanding team, please apply by submitting your cover letter, resume and salary requirements.

We are committed to creating a diverse environment where everyone has an equal opportunity for success. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

About AMR Management Services

AMR is one of the country’s most dynamic association management companies providing flexible, tailored services to trade associations, professional societies and alliances. Our mission is to exceed client expectations through innovative management practices and a commitment to excellence and company values while providing opportunities for our dedicated team members to achieve their professional goals. To learn more about AMR Management Services, visit www.amrms.com

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