We are hiring for an ASSOCIATION & EVENTS COORDINATOR. Help serve one of the country’s outstanding industry associations as Association & Events Coordinator at Yes&! You will function as primary registrar, responsible for daily liaison with top executives and officials as well as the management of as many as 18 annual events averaging 150-1,000 participants. You will also create and manage chapter communications and social media, and administer the association calendar.
What You Will Do
Registrar
Responsible for maintaining association registrar email and phone. Answer association questions and general event inquiries while redirecting high-level communication to appropriate event leads
Maintain account membership; send new member welcome emails, renewal emails to expiring memberships, and ensure board’s membership list is up to date
Record minutes for board, committees, and executive advisory meetings
Send all official chapter communications and manage association calendar
Program & Event Coordination
Responsible for sponsorship tracking. Revised packages with Event Manager, conduct outreach, process sponsorship contracts and invoicing and all subsequent communication with sponsors.
Act as speaker liaison; send invitations, logistical coordination, post-event follow up
Execute marketing plan:
Write copy for marketing emails and social media posts
Coordinate all graphic needs with internal graphic designer
Create and maintain all event registration websites (up to 18 events annually)
Ensure supplies are prepped prior to event day, maintain inventory and keep storage areas are organized. (tasks may vary in virtual setting)
Manage post event deliverables, including but not limited to: finalizing registration lists, updating dashboards and trackers, working with accounting to finalize event financials
Coordinate and run day-of registration. Ensure all registration information is accurate and up-to-date
Experience You Need
Extensive computer knowledge including database, word processing (40 words per minute), spreadsheet development. Fluency in Microsoft Office and Google Suite products
Ability to communicate with multiple suppliers, internal staff and Contract Staff during program development stages
Possess analytical and problem-solving skills
Ability to track status of programs
Knowledge of local area hotels and venues
Excellent interpersonal, organizational and communication skills
Works well with management, peers, clients, suppliers and contract staff
Ability to work flexible hours; weekends, evenings, holidays
Ability to work within deadline constraints and set priorities
Possess a professional manner and appearance when representing Yes& with clients, supplier/partners, and/or the community
Professional skills in public relations, strong written and oral communication skills
Ability to perform multiple projects simultaneously and prioritize responsibilities and work assignments
Ability to maintain confidentiality and a high level of business ethics
Values You Should Share with Us
Working within a diverse team environment
Crafting solutions for internal and external processes
Communicating effectively with colleagues and / or clients
A mix of collaboration and self-direction in work
Experience that Would be a Plus, but not Required
Certificate in event planning or related field, preferred
One (1) year work experience or related field, in an event operations capacity, preferred
