IEEE has expressly engaged Jack Farrell & Associates to find the winning candidate for this position. Interested candidates should contact Henry Greene (henry@jackfarrell.com). Thank you.

Hybrid role, 3 days/wk in Piscataway, NJ

Summary
The overall purpose of the PROGRAM SPECIALIST is to support the timely and effective work of the IEEE Corporate Governance team, a highly visible department that supports the IEEE Board of Directors, various Committees of volunteer leaders and related processes. They will support the operations related to committee administration and meetings, maintenance of governing documents, financial processes, and communications. This is a complex, detail-oriented, sensitive, collaborative, and fast-paced support function.

This role reports to the Sr. Director, Corporate Governance. While this role does not have any direct reports, they have an indirect influence on the work of others both within and outside the Corporate Governance team. They will serve as an advisor regarding administration and best practices, governance procedures, and policies. This individual has the authority to sign for up to $10,000 in budgeted funds without supervisory approval, including meeting planning and related costs, volunteer travel costs, and expenditures related to the IEEE Board of Directors and Committees.

As a member of the Corporate staff, they must be a valued participant by identifying and facilitating ways to innovate and improve IEEE and working collaboratively, cooperatively, and comfortably with the highest management levels, both within and outside of IEEE. The position is based in IEEE’s Piscataway, NJ office. IEEE has embraced a hybrid work environment that includes 3 days in the office; 2 days work-from-home.

Key Responsibilities

• Maintains, updates, publishes, and disseminates IEEE’s governing documents through various communication methods
• Creates and maintains internal procedures such as archiving of committee materials, documents, addenda files, and related timelines and processes
• Manages the website and internal webpages to ensure Corporate Governance’s information is timely, relevant, and accurate; this involves communicating with staff from various areas, developing improvements, implementing changes, creating and posting content, and working with IT and the IEEE Web Team
• Coordinates all aspects related to Board, Committee, and Working Group surveys.
• Provides general administrative support to the department committees and other ad hoc committees as assigned, including the creation of agendas, minutes and archival documents, and all aspects of meeting planning and on-site support
• Assists in developing department budgets and forecasts including recommendations for cost savings and process improvements
• Reconciles and approves volunteer expense reports
• Conducts governance-related research such as best practices, industry standards and benchmarking, operations and governance structure of organizations similar to IEEE, and past actions of the IEEE Board of Directors
• Manages other activities and projects as assigned to accomplish the organization’s goals

Qualifications

Education

• Bachelor's degree or equivalent experience Req

Work Experience

• 4-7 years experience working in an association governance environment or in the corporate/board affairs environment of a corporation Pref
• Experience in interaction with senior management or senior level volunteers Pref
• Must have the willingness to earn CAE or other relevant credentials Pref

Skills and Requirements

• Demonstrate the ability to negotiate, persuade and problem-solve politically charged, sensitive situations with little guidance. A commitment to providing a world-class level of customer satisfaction is imperative
• Familiarity with documenting project requirements, project plans and processes
• Demonstrated ability for effectively and efficiently working with and supporting committees/groups for high-impact results
• Excellent interpersonal skills and must be able to collaborate with cross functional teams
• Must be able to take the lead and work on multiple projects concurrently in a deadline-oriented environment, be able to handle sensitive, confidential information, and ensure that there is good coordination between project stakeholders.
• The individual must have excellent verbal and written communication and motivational skills to enable and empower volunteer committee efforts in support of assigned projects.
• Excellent organizational skills, ability to manage several projects simultaneously and comfortable working under tight deadlines
• Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters
• Must be a technologically savvy knowledge worker who seeks out technology solutions to business challenges. Specific technology knowledge and experience needed to produce the desired outcomes includes MS Office Suite products and familiarity with web content management systems.
• Must be able to travel domestically/internationally (approx 2-4 times per year) with valid travel credentials

For information on work demands and conditions required for this position, please consult the reference document, "Physical, Mental, and Work Environment Standards for IEEE Positions." This position is classified under Category I - Office Positions.
IEEE is an EEO/AAP Employer/Protected Veteran/Disabled
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

NOTE: The hiring company has engaged Jack Farrell & Associates (www.jackfarrell.com) to find the winning candidate for this position. Interested candidates should provide a resume by email to Henry Greene (henry@jackfarrell.com). Thank you.  JO 202205091