The American Association and Colleges and Universities (AAC&U), a national higher education organization committed to improving the quality of undergraduate education, seeks a bright, self-motivated, detail-oriented, and creative individual for the position of Senior Meetings Planner. AAC&U offers an annual series of working conferences and events, collaboratively designed and led by experienced practitioners and drawing from AAC&U's member campuses and projects.
Reporting to the Director, Conferences, and Events, the Senior Meetings Planner will support the planning and execution of all aspects of AAC&U meetings and conferences. This position will also work with the programming offices and volunteers to coordinate arrangements for education programs and other events as required.
DUTIES AND RESPONSIBILITIES
Supports the coordination of conferences and events, on-site, virtual and hybrid, in collaboration with the Director including planning, registration, logistics, onsite activities, and post-meeting management.
Support pre-planning conference and event execution to include compiling a list of prospective event locations, visit locations, and provides guidance on final selection.
Assist with the call for proposals process to include the online development, proposal review from submission to decision, and speaker notifications.
Assist with conference scheduling and other conference or administrative planning tools.
Serve as liaison for coordinating services, such as accommodations and requirements (meeting room and hotel room assignments, meal functions, signage, technology and audiovisual, special needs, security, printing, etc.), and working along with the internal infrastructure of the program office staff.
Under the direction of the Director, monitor and remain within budget for conference and event activities.
Support the Director with logistical planning correspondence with conference speakers and vendors to assure speaker and other conference logistical requirements are met.
Provide consistent answers to stakeholder’s phone and e-mail inquiries related to conferences and events.
Serves as the main POC for on-site management of designated meetings.
Collaborate with the AAC&U program offices and communications department on content for conferences and events to include webpages (edit and update various Web Pages accordingly).
Coordinates registration, membership, and publication activities with the conference program and logistics at the venue.
Review all invoices/bills, process payments and expense reimbursements (speakers, etc.).
Stay abreast of industry trends and best practices.
Provide event list for vendor insurance to the Office of Administration.
May oversee the work performed by temporary staff and volunteers.
Provide ongoing support as needed.
A minimum of 3-4 years of experience in meeting planning.
Excellent oral and written communication skills.
Proficient in database software (iMIS or Salesforce), Microsoft Office, and web development tools.
Ability to manage multiple priorities and work independently.
Ability to work as part of a team.
Ability to travel including weekends.
Experience in higher education, either with an association or on campus, a plus.
Salary commensurate with experience; plus exceptional benefits. Please submit a résumé, a cover letter describing relevant work experience and salary requirements to AAC&U, Attn: HR, 1818 R Street, NW, Washington, DC 20009, or to firstname.lastname@example.org. Application review process will remain ongoing through April 29, 2022.
AAC&U believes that a broadly diverse staff is critical to achieving excellence as a national higher education Association. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are fully committed to equal employment opportunity and compliance with the full range of fair employment practices and non-discrimination laws.
About Association of American Colleges & Universities
The mission of the Association of American Colleges & Universities is to advance the vitality and public standing of liberal education by making quality and equity the foundations for excellence in undergraduate education in service to democracy.
(Adopted November, 2017)