Are you a wanderluster in search of a unique career that allows you to visit new places? Do you want a position where each day presents new opportunities? Does a work environment that promotes teamwork and camaraderie appeal to you? Do you enjoy social events, community service and a dog-friendly workplace?

If you answered the above with an enthusiastic “yes!” we have the position for you! NPMA is looking for a meeting planning rock star to handle conference logistics for multiple accounts. The ideal candidate is a self-starter, highly organized, friendly and outgoing, takes initiative, flexible, hard-working and shows great attention to detail. 

Now for the obligatory standard job details……

Job Summary

This position is responsible for all aspects of the meeting planning process for NPMA and AMS (Association Management Services) conferences and events as part of a professional meetings team that produces a total of over 40 events each year. This includes meeting logistics, registration processes, speaker and exhibitor coordination, assistance with recertification process, budget management, on-site logistics and post meeting close out. 

Primary Responsibilities

• Direct communications with exhibitors and attendees
• Coordination with exhibit decorator for booth set up and dismantling for conferences
• Build and maintain relationships with vendors, suppliers, members and exhibitors
• Plan, implement, manage and evaluate conferences
• Online registration set-up, data-entry, invoicing, event confirmations using Aptify database
• Plan and execute major aspects of meeting management to include assistance in developing educational program, building registration process, and providing on-site management meetings
• Manage meeting vendors for delivery of services to include food and beverage, production, entertainment, transportation, housing and security
• Monitor and track budget, registration, and housing for conferences and meetings
• Successfully communicate with hotels/convention centers regarding the specific details of the meeting including banquet event orders, special event needs and vendor set-up
• Travel to and implement conferences and events including pre-conference meetings with hotel/business partners, registration, exhibit hall coordination and food and beverage guarantees
• Purchasing and shipping of conference materials needed for all meetings
• Oversight of speaker management process
• Other duties as required

Skills:

• Strong organization, time management and multi-tasking skills
• Strong team skills and ability to work to deadlines in a high volume department
• Flexible and adaptive to change
• Strong communication skills, verbal and written, in order to communicate effectively internally with multiple departments and externally with multiple state boards of directors and members
• Superior, professional customer service skills via telephone and written communication with effective interpersonal skills and attention to detail

Work Environment:

NPMA is committed to creating a vibrant culture where ideas can blossom, people can thrive and success can flourish.  Our organizational core values focus on integrity, passion, life balance, teamwork and collaboration, all while having fun. 

NPMA also offers the opportunity for a flexible schedule and tele-working program, organized community service opportunities, canine friends as co-workers, access to a free bootcamp class twice a week with exercise equipment on property, and much more.

Qualifications:

• Excellent computer skills with advanced knowledge of MS Office Suite programs
• Experience with Aptify database a plus
• 4-year college degree required
• 3 years of relevant work experience required
• Ability to travel as this position requires travel and may require weekend travel in some cases
• Association management company experience a plus