https://careerhq.asaecenter.org Latest Association CareerHQ Jobs Sat, 09 May 2026 11:07:51 Z https://careerhq.asaecenter.org/jobs/rss/22238601/coordinator-executive-office https://careerhq.asaecenter.org/jobs/rss/22238601/coordinator-executive-office 1101 K St. NW, Suite 500, Washington, DC 20005, Summary/Objective:   ASAE seeks a coordinator to join our growing team. Reporting to the Director, Executive Office, this role would be responsible for providing administrative support to the Executive Office. The Executive Coordinator is a proactive, detailed-oriented professional who thrives in a fast-paced environment and excels at managing multiple priorities.  The role requires strong initiative, sound judgement, and the ability to coordinate details and logistics, manage deadlines, anticipate needs, and build effective working relationships across the organization. The ideal candidate is highly organized, adaptable, and service-focused. Essential Functions   Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.  . Executive Office Support:   Under the direction of the Director, Executive Office, as the Coordinator, your daily functions will include, but are not limited to, providing administrative, scheduling, meetings and travel support for the Executive Office. Serve as primary point of contact for the CEO, screening and prioritizing incoming requests and correspondence. Provide administrative support for Board of Directors communication from the CEO to the Board of Directors, including preparing, organizing, and distributing materials in a timely and professional manner while reflecting the CEO’s preferred style and tone. Assist with preparing PowerPoint presentations and/or Excel spreadsheets, and other business documents, as needed, including compiling information, organizing content, formatting materials and reviewing accuracy, as needed. Work in partnership with the Director, Executive Office and VP of CEO Programming & Compensation to develop and support the CEO partnership experience.   Travel Support: Coordinate all domestic and international travel arrangements. Coordinate CEO meeting and travel schedule, including calendar management, logistics coordination, and the preparation of presentations and timely briefing materials to ensure the CEO is well informed and prepared for engagements. Coordination of travel reimbursements/expense reports.   Meeting Support: Coordinate logistics for all internal and external meetings to include meeting preparation, etc. Planning and executing calendaring functions for virtual and in-person meetings and Coordinate conference room set-up and meeting support, including room preparation, materials, and basic technology readiness. Partner with IT and facilities to address equipment and connectivity needs and help ensure a seamless meeting experience. In partnership with the Director, Executive Office, provides administrative coordination for board and committee meetings including, preparing and distributing materials, coordinating meeting logistics, and supporting follow-up, if needed. Provide visitor management and hospitality support by coordinating guests' arrivals, preparing meeting spaces, arranging hospitality details, and ensuring visitors, board members, and other stakeholders experience a professional and welcoming environment.   Other: Manage Executive Office’s office supply inventory and replenishment, including monitoring by inventory, ordering and organizing supplies, maintaining supply storage area, and ensuring the office is equipped to support efficient day-to-day operations. Provide administrative support for the procurement process to include invoice coding, payment processing coordination, and recordkeeping. Other duties or special projects as assigned.   Essential Skills   High degree of professionalism and discretion  Superior attention to detail Strong communication skills, written and verbal Superior commitment to customer service Advanced skills in Microsoft Word, Outlook and PowerPoint Moderate skills in Microsoft Excel Versatile and reliable starter with first rate organizational skills Supervisory Responsibility    This position has no supervisory responsibilities.  Work Environment   This job operates in a professional hybrid work environment.  Physical Demands   No physical demands for this position other than those typical for an office environment.  Position Type and Expected Hours of Work   This is a Full-time position.  Flexible work schedule and ability to work from hybrid up to three days a week.  Travel   No travel is expected for this position.    Required Education and Experience    A bachelor's degree preferred or equivalent combination of work experience, training and certifications.   The ideal candidate must have at least three to five years of experience in the coordination and administration of projects, training, events and/or meetings.  Preferred Education and Experience    Association-based work experience a plus. Other Duties   Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.     Benefits Flexible Work Hours Medical, Dental, Vision Prescription Plan Flexible Spending Account Dependent Care Flexible Spending Account Health Savings Account Generous 401k Retirement Plan Employee Assistance Program (EAP) AFLAC Legal and Identity Theft Plans Company Paid Professional Development Tuition Reimbursement   Thank you for your interest in joining our team! To ensure we can give every candidate fair and equal consideration, we ask that all applications be submitted through our official online application portal. Unfortunately, we're unable to process applications received via email or other methods, as our system is designed to track and review all submissions through the portal. This helps us keep the process organized and ensures no application gets overlooked. We truly appreciate your understanding and look forward to reviewing your application through our online system.   Wed, 29 Apr 2026 15:17:10 -0400 https://careerhq.asaecenter.org/jobs/rss/22191914/manager-volunteer-engagement https://careerhq.asaecenter.org/jobs/rss/22191914/manager-volunteer-engagement Washington, DC, The American Institute of Architects (AIA)    AIA will provide you with the opportunity to advocate for the value of architecture and give architects and design professionals the resources they need to do their best work. The collective voice of architects is essential and our work drives positive change through the power of design.??  Each one of us at AIA is a leader committed to demonstrating our mission and values and designing a better future for our country and planet. Even in times of change, AIA’s values remain constant:  We stand for equity and human rights  We stand for architecture that strengthens our communities  We stand for a sustainable future  We stand for protecting communities from the impacts of climate change  We stand for economic opportunity  We stand for investing in the future  We speak up, and policymakers listen    The American Institute of Architects, as part of the global community, is building a culture of equity, diversity, and inclusion within the profession of architecture to create a better built environment for all. Achieving this vision has a direct impact on the relevance of the profession of architecture and the world's prosperity, health, and future.    Job Summary: Reporting to the Senior Director, Governance & Volunteer Management, the Manager, Volunteer Engagement is responsible for the operational and administrative functions that support a consistent volunteer experience across the American Institute of Architects (AIA). This role ensures that volunteer engagement processes, including recruitment, onboarding, communications, and recognition, are executed accurately, efficiently, and in alignment with AIA standards.   The Manager also serves as a key operational resource for the governance functions of the Executive Office, supporting the AIA President, President-Elect, and Board of Directors with travel coordination, scheduling, logistical support, and preparation of briefing and meeting materials. In addition, this role provides project coordination and operational support to strengthen volunteer engagement and governance operations across AIA.   Job Duties Volunteer Engagement Operations Supports implementation of standardized volunteer processes, including recruitment, selection, onboarding, training, ongoing engagement, and recognition initiatives. Manage logistics for volunteer programming, including orientation sessions, webinars, digital onboarding modules, appointment notifications, and recognition activities. Maintain and update volunteer-facing materials, resources, onboarding documents, and process guidance to ensure clarity, accuracy, and alignment with AIA’s governance standards and inclusion commitments. Monitor volunteer participation touchpoints to streamline workflows and enhance the volunteer experience. Manage the AIA.org volunteer pages and call for volunteers in OpenWater.     Volunteer Appointments Process Support the Senior Director in administering all operational components of the annual national appointments cycle. Manage application processing, tracking, and data entry; ensure accuracy of applicant information; and maintain organized, up-to-date committee profiles and rosters. Coordinate appointment-related communications, website updates, orientation materials, and scheduling with staff liaisons and the President-Elect.   Executive Office Operations & Leadership Support                     Speaker Requests, Briefings & Communications Update and improve the AIA President/President-Elect speaker request process as necessary, ensuring timely intake, routing, and follow-up. Prepare detailed briefing documents for the AIA President and President-Elect for each travel and speaking engagement, including event background, stakeholder notes, logistics, and required materials. Coordinate with Marketing & Communications to ensure all speeches, remarks, talking points, and scripts are prepared and finalized in advance.     Scheduling & Calendar Management Manage and maintain the calendars for the AIA President and President-Elect, ensuring accuracy, prioritization, and alignment with institutional needs. Manage the calendar for the AIA Board of Directors, including scheduling meetings, coordinating availability, and ensuring timely distribution of calendar updates. Assist in development and preparation of meeting books and materials for Board meetings.     Travel Planning & Event Logistics Plan, coordinate, and manage comprehensive travel schedules for the AIA President and President-Elect. Coordinate with Membership to plan and confirm visits to local AIA components and ensure strong communication during trip planning. Attend AIA’s annual conference with the President and President-Elect, serving as the on-site coordinator for scheduled engagements. Provide on-site support at additional major AIA events, including Leadership Summit and Governance Week. Basic Qualifications: ?  Demonstrated organizational, scheduling, and project management skills with the ability to manage multiple executive-level priorities, deadlines and workflows. Experience in program coordination, volunteer management, governance support, operations, or project management roles in an association, nonprofit, or similar mission-driven environment. Experience with AMS/CRM systems (e.g., Salesforce/Fonteva), databases, or digital platforms used for volunteer or member lifecycle management. Strong communication and interpersonal skills, with the ability to work collaboratively across departments and levels. Strong attention to detail and commitment to accuracy, data integrity, and process consistency. Demonstrated ability to work independently, exercise sound judgment, and maintain the confidentiality of sensitive information.   Preferred Qualifications   Experience with OpenWater, Higher Logic, or similar community engagement and application platforms. Experience working with volunteer committees or governance structures in a membership organization or association. Familiarity with nonprofit governance, appointment cycles, or leadership development programming. Bachelor’s degree in nonprofit management, business administration, public administration, organizational leadership, communications, or a related field with 4–5 years of relevant professional experience in volunteer engagement, governance support, or nonprofit operations, including experience managing projects or programs.  Equivalent professional experience will also be considered.   Supervisory    No direct reports   What we offer :?   We offer a comprehensive benefits package that reflects our company values and workplace culture, including:  Medical, vision, and dental  401(k)  Flexibility  Paid time off  Flexible spending accounts  Income protection (Life Insurance Coverage up to 2x salary) & disability plans at no cost.  Tuition and membership reimbursements  AIA employees have access to a variety of other programs, including:  Employee Assistance Program (EAP) for employees and their family members  SmartBenefits transportation program, featuring up to $55 monthly in public transportation as well as pretax METRO parking  Computer purchase program  Fitness club discounts  Prepaid legal services program  Identity theft protection    Work Location:   Hybrid, from the Washington, DC metro area only (DC, MD, VA)                             Applicants residing in states outside of the DC, MD, & VA metro area and not listed are not eligible for consideration.     Employees in the DC Metro area will return to a hybrid work environment in the newly renovated office in 2026.   Travel Requirements:                            10% annually      Equal Opportunity Employer, including veterans and individuals with disabilities. Fri, 10 Apr 2026 05:52:07 -0400