This role provides high-level administrative, operational, and project support to the Executive Director and Associate Executive Director. This is a full-time, primarily remote position with required in-person work one day per week in Lansing and additional onsite support during statewide events.

The ideal candidate is detail-oriented, highly organized, tech-savvy, and able to self-manage in a remote environment. This position supports MAASE’s internal operations, communications, data systems, and grant projects—including the paraeducator training initiative.

Key Responsibilities

Administrative & Executive Support

• Provide scheduling, communications, and logistical support to the ED and AED.
• Prepare agendas, draft communications, maintain records, and manage shared files (Google Workspace).
• Assist with the execution and tracking of organizational projects within Asana or other project management tools.
• Support governance activities (e.g., minutes, follow-up communications, preparing materials).
  
  

Clerical & Data Management

• Read and process mail (weekly).
• Maintain and update databases, spreadsheets, and records (including Novi AMS).
• Support check register maintenance and basic bookkeeping tasks (e.g., sorting receipts, preparing deposits).
• Assist with grant data entry and tracking.
• Support record retention processes and internal system organization.

Communications & Member Support

• Monitor general email inquiries and provide timely responses.
• Draft and edit letters, reports, and digital communications.
• Assist with newsletters, social media coordination, and routine member communications.
• Provide support for membership outreach and renewals.
• Routine website maintenance (including job board).

Event & Onsite Support

• Provide onsite assistance during conferences, professional learning events, and meetings (primarily in Lansing, occasionally statewide).
• Support registration through Novi and CVent, prepare materials, and assist with logistics.
• Support branding, printing, rooming lists, and prepared materials for events.
  
  

Operational Support

• Assist with onboarding logistics (access setup, paperwork routing) in collaboration with the Manager of Business & Operations.
• Coordinate scheduling tools such as Doodle Polls and Zoom links.
• Handle shipping, packing, and coordination of materials for special projects and grants.
• Support internal office operations, including maintaining supplies and supporting document storage.
• Provide support to learners who are engaged in courses in the Learner Management System
  
• Other duties as assigned

EEO Statement

MAASE is an equal opportunity employer committed to building a diverse, inclusive, and equitable workplace. We welcome applicants from all backgrounds and experiences, including those historically underrepresented in nonprofit and education leadership.

Apply to Abby Cypher at abbycypher@maase.org and include the following:

• Cover Letter
• Resume
• 3 professional references

All applications must be submitted by December 15th at 5 PM.

Reasonable Accommodation Statement

If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview or to otherwise participate in the hiring process, please contact Lindsey Zeller at Lindseyzeller@maase.org or 517.618.1826.

Employment Type: 
Full-time, 40 hours/week (W–2)

Work Schedule:
Standard hours: 8:00 AM–5:00 PM with a one-hour lunch
Flexibility is often available while maintaining a 8 hour workday
Flexibility around meetings and scheduling as needed

Benefits Package:
MAASE offers a competitive and supportive benefits package, including:
Paid Time Off
27 vacation days annually
11 paid holidays
12 sick days
2 personal days
Access to a 401K
Insurance Benefits
Access to health, dental and vision insurance

Professional Development:
Annual professional development funds to support staff learning, training, and growth.

Technology & Remote Work Support:
MAASE-provided technology for home office use (e.g., laptop, peripherals)
Remote work setup support
Access to Google Suite, Asana, Zoom, and other organizational tools

Mileage Reimbursement:
Federal mileage reimbursement rate for approved travel
Typical travel includes trips to the Lansing office and in-state events

Required Qualifications

• High school diploma or equivalent; associate’s degree preferred but experience in lieu of degree will be considered.
• Experience in a professional administrative, clerical, or support role.
• Strong digital literacy and comfort with cloud-based tools.
• Excellent written and verbal communication skills.
• Detail-oriented with strong time management skills.
• Ability to work independently in a flexible, remote environment.
• Professional, friendly, and responsive customer-service mindset.
  
  

Preferred Qualifications

• Experience using project management tools (e.g., Asana, Monday.com).
• Familiarity with QuickBooks or light bookkeeping tasks.
• Experience with an AMS (Novi preferred, similar systems acceptable).
• Experience supporting events or working in the nonprofit sector.
• Comfort with Google Workspace, Zoom, digital scheduling tools, and online systems.
• Experience managing competing deadlines in a remote setting.

About Michigan Association of Administrators of Special Education

Michigan Association of Administrators of Special Education (MAASE) provides opportunities for leadership development, collaboration, and advocacy. We do this in partnership with our members - to shape policies and practices to improve outcomes for students with disabilities. We envision an educational system that meets the needs of ALL students, ensuring that they achieve their full potential.

Connections working at Michigan Association of Administrators of Special Education