Washington, DC-based trade association seeks a Human Resources and Office Services Coordinator to provide comprehensive support across human resources and office services, contributing to APTA’s mission by assisting various departments with administrative functions, employee engagement initiatives, and special projects. This role ensures the efficient operation of HR programs and office activities that enhance staff experience and organizational effectiveness.

Human Resources duties include but are not limited to: Assist with full cycle recruiting and onboarding as well as coordinate department orientations and prepare/order items for new hires/interns; Process and reconcile HR/Office Services invoices (bill.com and RAMP); Manage HR-related inboxes and TEAMS Water Cooler; Generate monthly reports; Maintain confidential personnel records, HR documentation, position descriptions, and staff resumes; Coordinate staff training and compliance programs; Create and manage HR communications including newsletter, flyers, documents, and presentations; and Organize special organization-wide events.

Office Services duties include but are not limited to: Manage office deliveries, security program, office issues and requests, and coordinate visitor access to the suite; Order and replenish office and kitchen/office supplies, liaise with building community manager, and coordinate with vendors; Handle mail distribution and coordinate FedEx, office and courier deliveries/shipments; Schedule conference room bookings and maintain kitchen cleanliness; and Perform a variety of other HR and office services administrative duties as assigned.

Successful candidate will possess: Associates degree in a related field (bachelor's degree is strongly preferred); Three to five years combined human resources and office management experience; Excellent oral and written communication skills and high proficiency in MS Office (Word, Excel, and Power Point); Experience with HRIS, Canva, and SharePoint; Ability to establish and maintain confidentiality and a high degree of customer service and communicate effectively with staff at all levels; and Ability to handle multiple tasks simultaneously as well as be proactive, collaborative, and team oriented.

Compensation and Benefits: APTA offers a competitive benefits package, including medical, dental, and vision insurance; life and disability insurance; paid time off; a 401(k)-retirement plan; professional development opportunities; and commuter benefits to assist with public transportation costs. The annual base starting salary is expected to range between $49,100 to $65,399.

Work Location and Schedule: This position is based in Washington, D.C., with a hybrid work schedule. Employees are required to be in the office on Tuesdays and Wednesdays, with the flexibility to select a third in-office day. The remaining two workdays can be remote. Please note that this schedule may be subject to change based on the needs of the Association.

For more information or to apply, please submit a resume and cover letter to Human Resources at aptajobs@apta.com.  Principals Only 

To view the full position description, visit Careers at APTA.

APTA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws.

About American Public Transportation Association

The American Public Transportation Association (APTA) is a nonprofit international association of more than 1,600 public and private sector member organizations. Benefits to our members include advocacy for federal funding and policies, research, technical expertise and consulting services, workforce development programs, educational conferences and seminars, and 135 subject-matter working committees. APTA is the only association in North America that represents all modes of public transportation, including bus, paratransit, light rail, commuter rail, subways, waterborne services, and intercity and high-speed passenger rail. More than 90 percent of the people using public transportation in the United States and Canada ride APTA member systems. Our membership is engaged in every aspect of the industry – from planning, designing, financing, constructing and operating transit systems to the research, development, manufacturing and maintenance of vehicles, equipment and transit-related products and services. Additionally, academic institutions, transportation network companies, transit associations and state departments of transportation are APTA members.

Connections working at American Public Transportation Association