Job Opportunity: Administrative Assistant (Entry-Level / Remote)
Location: Remote (Work-from-Home)
Position Type: Full-Time, Exempt
Reports to: Executive Director
Desired Start Date: Early March 2026

About AHF

Founded in 2009, the Association for Healthcare Foodservice (AHF) is a 501(c)(6) nonprofit association dedicated to professionals who manage self-operated food and nutrition departments and services in healthcare facilities and senior dining communities. Our mission is to provide the professional network, resources, and tools to promote hospitality and operational excellence in the industry. We work to ensure our members are empowered with the tools and community support to achieve financial and operational success. The Association serves more than 450 facilities and communities, and over 100 sponsoring companies, encompassing over 1,400 industry professionals. AHF is a combination association with both organization and individual membership options. AHF believes strongly in the idea that self-operated foodservice improves food quality and customer satisfaction. We work to ensure self-operators are empowered with the right tools, resources and community support to achieve financial and operational success. We work to advance the industry through innovation, collaboration, and promotion of best practices. More information at: www.healthcarefoodservice.org and www.AHFconference.org.

Position Overview

AHF is seeking an entry-level Administrative Assistant to join our dedicated team of four. This individual will serve as a vital operational anchor, providing administrative support to the Executive Director, Board of Directors, and staff. This is a great opportunity to gain non-profit experience and learn about a unique industry with a supportive board and staff team.

We are a cohesive, small team that values creativity and professional freedom once trained. As an entirely virtual organization, we rely on technology to deliver high-level results for our 1,400 industry professionals. This is a fast-paced environment with a focused, hardworking team - but we respect work-life balance. A successful candidate will be able to work independently, multitask, and complete projects and daily tasks efficiently. 

Key Responsibilities

• Administration & Finance: Manage board/committee logistics, enter cash receipts disbursements and financial records (through bill.com and GrowthZone), serve as primary point of contact for members through info@ email inbox. Serve as a secondary staff liaison on committee calls and take meeting notes.
• Membership & Benchmarking: Support the Membership & Education Manager by acting as the primary contact for basic member inquiries and maintain accurate database records (GrowthZone). Support setup for member Benchmarking Express profiles.
• Webinars and Virtual Training: Execute technical setup for webinars (Zoom) (pre and post meeting) and manage speaker logistics and accreditation.
• Chapter & Affiliate Relations: Maintain chapter webpages and facilitate check-in calls. Support the chapter and affiliate network as the program is developed and grown.
• Marketing: Assist the Marketing & Communications Manager with social media posts, designing of simple assets in Canva (within pre-built templates), and post scheduling in Hootsuite.
• Sponsorship: Manage the sponsorship pipeline in Monday.com. Keep records clean and support sponsorship benefit delivery and notification.
• National Conference: Attend the National Conference in person each August to provide on-site customer service and administrative support as needed. Lend support to conference planning as needed throughout the year.

Qualifications & Skills

• This is an entry-level position; we are looking for a candidate who is eager to learn and grow within the association.
• Professionalism and a customer-service-oriented mindset.
• Project management and problem-solving skills.
• Ability to work and think independently in a virtual environment.
• Attention to detail for managing rosters, financial records, and other association work.
• Ability to use Microsoft 365 (Word, Excel, PowerPoint, Teams) and file management system (DropBox).
• Strong writing skills for drafting promotional copy, meeting minutes, and member correspondence is preferred.
• Experience with or ability to quickly learn digital tools is preferred.

Technical Systems

AHF uses the following systems in our day-to-day work. Experience is a benefit but not required.

• Simple design systems (Canva)
• Surveying tools (Survey Monkey)
• Video conferencing platforms (Zoom, Teams)
• Project management and CRM platform (Monday.com)
• Association Management Software (GrowthZone)
• Learning Management Software (LearnWorlds)
• Others

Schedule, Travel & Benefits

• This position is entirely remote. Candidates must be available during primary business hours (9:00 AM – 5:00 PM Eastern).
• Some travel is required.
• Must attend the AHF National Conference each August. Upcoming conference dates can be found here. Staff are expected to be on site for approximately 6 days.
• Annual In-person Winter Board Meeting: Each year we host an in-person meeting with our Board and Industry Advisory Board, the Admin would be expected to attend. The 2026 meeting is scheduled to take place in Chicago, IL, March 24–26, 2026. Attendance to the 2026 meeting is strongly preferred.
• Benefits: Competitive medical benefits, flexible paid time off (PTO), paid family leave, 401(k) retirement plan, and annual professional development support (including ASAE membership).
• Salary: Commensurate with experience, starting at $45,000

How to Apply

To apply please send the following to AHF’s Executive Director Leah Reily, CAE, at lreily@healthcarefoodservice.org by February 6th. Please title your email “AHF Administrative Assistant Application – NAME”.

• Cover Letter
• Resume

Applications submitted without a cover letter and resume/CV may not be considered. Please do not call. Position open until filled.

AHF is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

About Association for Healthcare Foodservice (AHF)

Founded in 2009, the Association for Healthcare Foodservice (AHF) is a 501(c)(6) nonprofit association dedicated to professionals who manage self-operated food and nutrition departments and services in healthcare facilities and senior dining communities. Our mission is to provide the professional network, resources, and tools to promote hospitality and operational excellence in the industry. We work to ensure our members are empowered with the tools and community support to achieve financial and operational success. The Association serves more than 450 facilities and communities, and over 100 sponsoring companies, encompassing over 1,400 industry professionals. AHF is a combination association with both organization and individual membership options. AHF believes strongly in the idea that self-operated foodservice improves food quality and customer satisfaction. We work to ensure self-operators are empowered with the right tools, resources and community support to achieve financial and operational success. We work to advance the industry through innovation, collaboration, and promotion of best practices. More information at: www.healthcarefoodservice.org and www.AHFconference.org.

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