https://careerhq.asaecenter.org Latest Association CareerHQ Jobs Wed, 13 May 2026 11:55:25 Z https://careerhq.asaecenter.org/jobs/rss/22243864/membership-coordinator https://careerhq.asaecenter.org/jobs/rss/22243864/membership-coordinator Oakbrook, Illinois, Membership Coordinator (Trade Association / Nonprofit Environment) Position Overview We are a growing, mission-driven trade association seeking a Membership Coordinator to support day-to-day membership and engagement operations on our small dynamic team. This is an excellent opportunity for an early- to mid-career association professional who enjoys building relationships, managing data and systems, and contributing to a strong, engaged member community. Reporting to the Membership Engagement Manager, the Membership Coordinator serves as a primary point of contact for members and prospects, supports recruitment and retention efforts, oversees CRM and data integrity, and assists with events and communications. The ideal candidate is highly organized, detail-oriented, tech-savvy, and customer-service focused.   Key Responsibilities Membership Recruitment & Retention Support the full membership lifecycle, including outreach, onboarding, renewals, invoicing, and follow-up Maintain accurate and up-to-date membership records and track key metrics Assist with recruitment and retention strategies to grow and sustain membership   Member Relations & Customer Service Serve as a primary point of contact for member inquiries via phone, email, and web platforms Deliver timely, professional, and solutions-oriented customer service Build positive relationships with members, partners, and stakeholders   CRM, Data & Systems Management Serve as the primary resource for CRM/AMS management (currently HubSpot), ensuring data accuracy and consistency Perform data entry, audits, cleanup, and ongoing database maintenance Support workflow automation, system enhancements, and process improvements Troubleshoot system issues and coordinate with vendors or internal stakeholders as needed Generate and distribute reports on membership, events, and engagement metrics Assist in developing documentation and procedures related to systems and data processes   Events & Communications Promote participation in meetings, webinars, and the annual conference Assist with event outreach, registration, attendee tracking, and post-event reporting Support event logistics, including materials preparation, shipping, and occasional on-site coordination Administrative & Operational Support Provide administrative support to leadership and cross-functional teams Assist with office operations, including supplies, vendors, and general logistics Maintain an organized, efficient office environment   Qualifications   Education Associate’s or Bachelor’s degree required (or equivalent experience) Experience 1–3 years of experience in membership, customer service, administrative, or coordination roles Trade association or nonprofit experience strongly preferred   Technical Skills Proficiency in Microsoft Office Suite Hands-on experience with CRM/AMS platforms (HubSpot, Salesforce, or similar) Strong data management, reporting, and database maintenance skills Experience improving workflows or troubleshooting systems is a plus   Core Competencies Highly organized with strong attention to detail Analytical, with the ability to manage data accurately and consistently Strong written and verbal communication skills Collaborative, service-oriented, and proactive   Work Environment Full-time position Hybrid schedule: 4 days in office, 1 day remote Occasional flexibility required to support events and organizational initiatives Occasional travel and ability to lift boxes up to 40 lbs Why This Role Matters In an association environment, the Membership Coordinator plays a critical role in delivering exceptional member service, maintaining high-quality data, and supporting strategic engagement initiatives. This position is central to strengthening systems, improving processes, and enhancing the overall effectiveness and growth of the organization.   Fri, 01 May 2026 15:09:43 -0400 https://careerhq.asaecenter.org/jobs/rss/22233389/meetings-specialist https://careerhq.asaecenter.org/jobs/rss/22233389/meetings-specialist Owings Mills, MD, Please note relocation is not available for this role. This is a hybrid role (not fully remote) - employees must be local so they can work from our Maryland home office two days per week (with the other three days working from home). Please include a cover letter with your application. Applications without one will not be considered. POSITION SUMMARY DESCRIPTION: The Meeting Specialist will work closely with the Meetings Manager to assist with the planning and implementation of premier academic physiatry events and activities, including the AAP Annual Meeting. The Meeting specialist will assist with housing, scheduling, speaker coordination, abstracts, onsite management, logistics and more. DUTIES & RESPONSIBILITIES: Advises and collects relevant materials from meeting speakers such as procedural guidelines, honorariums, expenses, disclosures, handouts, etc. Manage abstract and poster submission processes, including system setup, communications, and reporting. Maintains reports on a monthly/weekly/daily basis as needed to update the society on event progress. Advises speakers and content experts on AAP policies and collects relevant materials expense sheet, honorarium forms, disclosures, handouts, etc. Monitors inventory and orders supplies for meetings as needed prior to and following each meeting. Manages proposal submissions for all courses and workshops including the acknowledgment and acceptance processes. Assists with other meetings as necessary including other educational meetings, Board meetings, committee meetings, etc. Assists in staffing the program committee under the direction of the Meetings Manager. Serve as staff liaison and provide administrative support for the Administrative Directors Council and Program Coordinators Council. Ensures CME activities are fully compliant with ACCME.   QUALIFICATIONS: Bachelor's degree preferred or equivalent work experience 1-3 years experience within customer service, event coordination, or administrative support. Strong organizational and project management skills Strong customer service orientation. Excellent written and verbal communication skills. Ability to work independently and collaboratively in a team environment. Proficiency in Microsoft Office applications required. Experience with event management systems and association environments preferred. The AAP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The AAP complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities or conducts business . This is not a contract.  The description and duties as they relate to this position are subject to change as reasonable business necessity dictates.  In the event of such changes, a new job description may be created. AAP offers a competitive compensation and benefits package designed to support your health, financial security, and work–life balance. Benefits include: Health and dental insurance, short-term and long-term disability coverage, paid vacation and sick leave, and generous 401(k) contribution equal to 7% of your annual salary, regardless of your own contributions. We also prioritize flexibility and time to recharge. Our office closes between Christmas Eve and New Year’s Day (or an equivalent period for those who observe a different holiday). AAP supports a hybrid work environment, with two in-office collaboration days and three remote workdays each week. Mon, 27 Apr 2026 09:53:51 -0400 https://careerhq.asaecenter.org/jobs/rss/22221018/enterprise-program-director-and-data-base-manager https://careerhq.asaecenter.org/jobs/rss/22221018/enterprise-program-director-and-data-base-manager Office Building, Our company is seeking a detail-oriented and organized person with strong attention to detail, accuracy, and the ability to work efficiently to meet deadlines. The ideal candidate will have excellent typing skills, familiarity with data entry software and systems, and the ability to work both independently and as part of a team. Responsibilities include verifying data accuracy.   Proficient in data entry software and Microsoft Office suite Strong attention to detail and accuracy Excellent typing speed and accuracy Ability to work efficiently and meet deadlines Strong organizational and time management skills Good communication skills, both written and verbal Wed, 22 Apr 2026 11:58:29 -0400