https://careerhq.asaecenter.org Latest Association CareerHQ Jobs Fri, 08 May 2026 05:36:45 Z https://careerhq.asaecenter.org/jobs/rss/22253283/exhibit-services-associate https://careerhq.asaecenter.org/jobs/rss/22253283/exhibit-services-associate Remote, RE+ EVENTS JOB DESCRIPTION Exhibit Services Associate Title:  Exhibit Services Associate Reports To:   Sr. Director ,  Sales FLSA Status:  Exempt Supervisory Responsibility:  None Location:  Fully Remote (United States)     About RE+ Events RE+ Events is a fast-paced, high-energy organization with a highly motivated team and an ambitious agenda. We play a pivotal role in supporting national energy independence by producing the renewable energy industry's most influential events — convening the people, partners, and ideas accelerating the clean energy transition. We are a fully remote organization. Our team works from across the country, brought together by a shared commitment to the work we do and the industries we serve. We've built a remote culture that values clear communication, intentional connection, and trust — and we travel together for events, offsites, and the moments that matter most in person. We design events that drive measurable industry growth. Proceeds from our events are reinvested into the continued expansion of the U.S. clean energy market through SEIA's and SEPA's research, education, and advocacy efforts. Our work has real consequence, and the team behind it operates accordingly — with energy, intention, and a shared commitment to doing the work well.   Position Summary The Exhibit Services Associate is the customer service backbone of our exhibitor and sponsor experience across RE+ Events' national and regional shows. This role owns the day-to-day relationship with exhibitors and sponsors — from first inquiry through onsite execution — ensuring every interaction reflects the standard our partners expect from RE+. This is a role for someone who genuinely enjoys helping people, takes pride in the small details that compound into a great experience, and thrives in the controlled chaos of live event execution. You'll work cross-functionally with sales, marketing, operations, and accounting, and you'll be on the show floor when it matters most.   Essential Functions To be successful in this role, you'll need to deliver consistently across each of the areas below. Other duties may be assigned to meet business needs and organizational objectives Exhibitor Experience General Position Summary:  The Exhibit Services Associate will be responsible for all customer service related items for exhibitors and sponsors of RE+ and regional events. Will also be responsible for various show floor operations items and any other administrative functions as needed. This role will also support the management of meeting room inventory, reservations, and client coordination to ensure a seamless experience for exhibiting and sponsoring companies utilizing meeting space.   Essential Functions/Major Responsibilities:  To be successful in this position, you must be able to perform each essential duty and responsibility satisfactorily. Other duties as assigned to meet business needs and organizational objectives.   Customer Experience & Exhibitor Support   Lead the RE+ sales team’s customer service efforts by supporting exhibitors with customer service inquiries, welcome letters, deadline reminders, forms collection, etc., ensuring excellent customer service, quality control, and consistency of exhibitor experience for RE+ and regional events   Serve as the key resource for exhibitor questions related to Freeman exhibitor service kits for RE+ and regional events.   Meeting Rooms & Reservation Management   Oversee all aspects of meeting room reservations, including handling inquiries, confirming bookings, resolving conflicts, and maintaining accurate, up-to-date records within the reservation system.   Manage inventory of all meeting spaces, including affiliate rooms at various hotels, modular build-out rooms, and meeting rooms within the Las Vegas Convention Center (LVCC), ensuring accurate tracking and optimal utilization.   Serve as the primary point of contact for exhibitors and sponsors utilizing meeting space, ensuring clear communication and a high level of customer service throughout the planning process.   Serve as the onsite point of contact for meeting room coordination, ensuring schedules run smoothly and resolving logistical issues as needed.   Produce rooming lists, generate usage and utilization reports, and process meeting-related invoices in a timely and accurate manner.   Identify opportunities to optimize meeting room utilization and enhance the exhibitor and sponsor experience.   Act as the primary liaison between RE+ and Freeman for meeting room services and exhibitor support, managing the ordering process for AV, F&B, and room setup through Freeman materials and systems   What We're Looking For Assist with the facilitation and implementation of various RE+ show floor operations elements   Assist with onsite sales, on-floor show attractions and show floor events, as needed.    Sales Support as necessary   Any other administrative functions, as needed   Education / Experience / Attributes:   Bachelor’s degree or equivalent work experience   Excellent time management, organizational, and communication skills   Demonstrable customer oriented attitude   Strong oral and written communications skills   Attention to detail   Knowledge, Skills and Abilities:   Ability to take initiative and work independently while functioning within a small team environment   Experience in meetings & events industry, specifically with a large tradeshow is a plus   Experience with Map Your Show and Salesforce strongly preferred    Knowledge of Salesforce, information systems, including association databases, maintaining event websites, data collection and analysis, and/or formal report development preferred   Required Skills & Qualifications:   Exceptional organizational skills and attention to detail, particularly in booking, scheduling, and managing multiple meeting requests.   Strong communication and customer service skills, with the ability to effectively support both external clients and internal stakeholders.   Proficiency in Microsoft Office Suite (Excel, Word, Outlook), with the ability to manage schedules, reports, and data accurately.   Strong time management skills with the ability to handle multiple priorities simultaneously and meet tight deadlines in a fast-paced environment.   Interpersonal Contacts:    This position reports directly to the Sr. Director of Sales and will work closely with colleagues on the sales, marketing, education, operations and accounting teams.   Job Conditions:    RE+ is a virtual-first office. Physical office option in Arlington, VA. Full time telework is our standard with intermittent in-person gatherings.   Some travel (15%) and non-traditional work hours (i.e., after hours, weekends, and holidays) required. This travel will also include event execution and onsite support.   Must be able to lift and carry a minimum of 40 pounds and to physically participate in the movement, set-up, and storage of event-related items/materials.   RE+ Events is a fast paced, high-energy organization with a very ambitious agenda and a staff that is highly motivated. This position may experience high work demands under very tight timelines. There will be opportunities to grow the position as the organization grows.     To perform this job successfully, an individual must be able to perform each essential duty satisfactorily within the context of the work environment and physical demands described above. Likewise, qualifications listed are representative of the knowledge, skills, and abilities required to perform the position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   About Us   RE+ Events (formerly Solar Energy Trade Shows, LLC ?(SETS) is the management company formed in October 2009 by? Solar Energy Industries Association ?(SEIA) and?Smart Electric Power Alliance (SEPA) to raise the bar for solar energy trade events, producing Solar Power International, a top 100 trade show, as well as 14 international and regional events. We play a pivotal role in supporting our national energy independence.?RE+ Events has a staff of 20 employees and an annual budget of $20 million. SETS offers an excellent benefits package.   RE+ Event products are already excellent, and we’re committed to making them even better by transforming our adult education programs from speaker-centric lectures to adult interactive learning programs. We recognize that effective learning requires moving away from passive consumption to moving toward an environment that encourages active participation. Our evolving education programs will better serve our attendees by being more engaging.   RE+ Events is a fast-paced, high-energy organization with a very ambitious agenda and a staff that is highly motivated. This position may experience high work demands under a very tight timeline. At RE+ Events, all hands are on deck to support and strategize together, both operational and strategic knowledge at all levels are utilized. The goal is to provide a conducive environment that promotes teamwork.   RE+ Events is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.     Thu, 07 May 2026 15:06:06 -0400 https://careerhq.asaecenter.org/jobs/rss/22259453/director-events https://careerhq.asaecenter.org/jobs/rss/22259453/director-events Arlington, Virginia, SOCMA is the leading trade association representing the specialty chemical industry. Events are a core component of SOCMA’s value proposition, driving member engagement, industry connection, and non-dues revenue. The Director of Events leads the planning, execution, and ongoing development of SOCMA’s events portfolio, including the SOCMA Summit and Show. This role is responsible for strengthening event performance, enhancing the attendee experience, and supporting organizational priorities. The Director works closely with membership, marketing, and industry program teams to ensure events are well executed, aligned, and positioned for continued growth. This role is hybrid, with 2 days a week required in the metro accessible SOCMA office in Crystal City.  Event Strategy & Portfolio Development Develop and evolve SOCMA’s events portfolio to support organizational priorities Identify and drive opportunities to grow attendance, sponsorship, and overall event value Evaluate event performance and implement improvements Align events with member needs and overall organizational strategy Evaluate and select event locations, including site visits Event Execution & Strategy Lead planning and execution of SOCMA events, including the annual meeting and trade show Oversee timelines, logistics, vendor coordination, and on-site operations Ensure a consistent, high-quality experience across all events Shape event programming, speaker strategy, and overall attendee experience Revenue & Sponsorship Partner with leadership on sponsorship strategy and packaging, and drive execution Lead exhibitor engagement and retention efforts Work closely with marketing and membership teams to drive attendance Track and report on event performance metrics Manage event budgets, including tracking revenue, expenses, and overall performance Cross-Functional Collaboration Coordinate closely with membership, marketing, communications, and industry program teams to ensure successful execution of events Ensure alignment between event programming, member engagement, and organizational messaging Work across teams to support planning and execution of major events and related initiatives, including workshops and regional meetings Support event planning and execution for affiliated organizations as needed, based on organizational priorities and capacity Operations & Process Improvement Identify and implement improvements to event workflows and processes Develop tools and systems to support efficient execution Drive improvements in event technology and data tracking Vendor & Partner Management Manage relationships with venues, vendors, and contractors Oversee contract coordination and ensure vendor deliverables are met Lead negotiation of contracts with venues, vendors, and event partners, with final terms subject to internal review and approval Monitor costs and ensure effective use of event resources Education and Experience 8–10+ years of experience in event planning, meetings, or conference management Experience leading the planning and execution of large-scale events or trade shows, including multi-day programs and exhibitor components Experience managing event budgets and working with revenue targets, including sponsorships and exhibitor engagement Demonstrated ability to manage complex projects with multiple stakeholders, timelines, and priorities Experience developing and advancing event strategy and portfolio growth Experience working within a trade association, nonprofit, or member-driven organization is preferred Bachelor’s degree, relevant field preferred CMP (Certified Meeting Professional) certification or similar industry credential preferred Knowledge, Skills, and Abilities Strong understanding of event planning and execution, including large-scale meetings, conferences, and trade shows Ability to manage complex projects with multiple timelines, stakeholders, and competing priorities Strong organizational skills and attention to detail, with the ability to execute at a high level Ability to think strategically about event performance while also managing day-to-day execution Strong communication skills, both written and verbal, with the ability to work effectively across teams Ability to influence cross-functional teams and drive accountability without direct authority Ability to build and maintain relationships with vendors, partners, exhibitors, and sponsors Sound judgment and problem-solving skills, particularly in fast-paced or high-pressure event environments Ability to work independently while collaborating effectively within a team setting Thu, 07 May 2026 12:37:08 -0400 https://careerhq.asaecenter.org/jobs/rss/22224269/director-of-membership-community-and-events https://careerhq.asaecenter.org/jobs/rss/22224269/director-of-membership-community-and-events Remote; quick access to DC metro area is a plus, The Director of Membership, Community, and Events is a senior leadership role responsible for driving global membership growth and engagement as well as shaping the strategy for TESOL’s events portfolio. This position plays a central role in how TESOL engages its global community and generates value for members. This role is ideal for a leader who has successfully grown international membership and understands how events, especially large-scale conferences and conventions, serve as a significant driver of engagement, value, and revenue. The director leads a team of three: Membership & Engagement Associate, Events Associate, and the Member Services Associate. As a member of the Senior Leadership Team, the Director leads an integrated portfolio spanning membership, community, and events, ensuring these areas work together to deliver a cohesive and compelling member experience aligned with TESOL’s mission and long-term sustainability.  Key Responsibilities Membership Growth and Strategy Lead and execute a comprehensive global membership strategy, including recruitment, retention, engagement, and value proposition Define and implement segmentation strategies tailored to diverse international audiences Use data and performance insights to guide strategy, identify growth opportunities, and drive measurable outcomes Partner with marketing and operations to ensure alignment between strategy, systems, and execution Provide regular reporting and analysis of membership performance Event Strategy and Portfolio Leadership Provide strategic leadership for TESOL’s events portfolio, including the annual convention and other in-person, hybrid, and virtual events Develop and implement strategies to increase attendance, engagement, and revenue Align event strategy with membership, professional learning, and organizational goals Oversee financial performance, including budgeting, forecasting, and post-event analysis Manage external vendor relationships and ensure operational excellence Community Engagement Lead a cohesive community engagement strategy that supports member connection and retention Oversee volunteer engagement, affiliate relationships, and recognition programs Ensure community initiatives reflect TESOL’s global reach and commitment to equity and inclusion Use engagement data and insights to inform broader membership strategy Leadership and Collaboration Lead and develop a collaborative, high-performing team Foster cross-functional alignment and shared ownership across departments Contribute to organizational strategy and decision-making as a member of the senior leadership team Manage departmental budget and ensure financial accountability The qualifications listed below are preferred but not required.  We recognize that candidates may bring other experiences that are well-aligned with this role and encourage those with relevant, transferable skills to apply. Qualifications & Experience 8–10+ years of progressive leadership experience in associations, nonprofits, or membership-based organizations Demonstrated success in growing international membership, including specific examples of expansion, retention, or engagement across global markets Proven experience leading event strategy and execution, particularly for large-scale conferences or conventions, with responsibility for attendance and financial performance Experience aligning membership and event strategies to drive engagement and revenue Demonstrated ability to work across teams to align strategy, marketing, programs, and operations Leadership Approach Collaborative and partnership-oriented leadership style Strategic thinker with the ability to execute and deliver results Strong analytical and decision-making skills Ability to engage effectively with diverse, global stakeholders Additional Strengths Experience building and sustaining professional communities or member networks Experience working in global or culturally diverse environments Familiarity with CRM, AMS, and community platforms Working Environment TESOL operates in a primarily remote environment, with an office in Alexandria, VA available for use as needed. Travel is required for the annual convention and occasional meetings. How to Apply Please submit your resume and a cover letter to ed@tesol.org . In your cover letter, please respond to one of the following questions. Include a specific example and a brief reflection or lesson learned from the experience. Describe how you aligned a membership growth strategy with an engagement activity (event, community platform, or other activity) to drive both engagement and revenue. Describe how you adapted a membership value proposition for a specific international market. Describe how you evolved the strategy for a recurring event or conference to improve performance over time. Use of AI Tools TESOL recognizes that AI tools can be helpful in drafting application materials.  Candidates may use these tools as part of their process.  However, submitted materials should clearly reflect your own experience, judgment, and voice. We are particularly interested in how your background and approach align with TESOL’s mission, global membership, events portfolio, and engagement activities.  Applications that are overly generic or not clearly tailored to this role may not be considered. Thu, 23 Apr 2026 14:55:13 -0400 https://careerhq.asaecenter.org/jobs/rss/22203113/senior-director-aerospace-and-national-security https://careerhq.asaecenter.org/jobs/rss/22203113/senior-director-aerospace-and-national-security Reston, VA, Shape the Future of Aerospace Innovation and National Security AIAA is seeking a dynamic and forward-thinking leader to serve as Senior Director of Aerospace Research & Development (R&D) and National Security. This is a high-impact role at the center of the aerospace ecosystem—where industry, government, and academia converge. You will define and drive AIAA’s content strategy and execution across aerospace R&D and national security within AIAA products and events, elevate the organization’s thought leadership, and lead the development of premier convening platforms that shape the future of the field. Reporting to the SVP, Events, this role leads AIAA’s flagship SciTech and DEFENSE Forums—setting the agenda, convening top voices, and ensuring AIAA remains the trusted home for critical conversations in aerospace innovation and defense.   What You’ll Do Strategic Leadership in Aerospace R&D and National Security Develop and execute AIAA’s aerospace R&D and national security strategies, ensuring alignment with industry advancements and member needs. Create a strategic roadmap with clear milestones for AIAA’s growth and leadership in aerospace R&D and national security. Establish and nurture key industry relationships to enhance AIAA’s presence as a leading organization in these areas. Represent AIAA externally at industry events, conferences, and discussions on aerospace research, national security, and related policy.   Leadership of SciTech and Defense Forums Own the content strategy and execution of AIAA’s SciTech and DEFENSE Forums—two of the most influential gatherings in aerospace R&D and national security. Position these forums as must-attend events by curating forward-looking, high-impact content and experiences. Recruit and guide the Forum Guiding Coalition/Executive Steering Committee, working with industry leaders to shape the event themes, focus areas, and speakers. Create and execute a content strategy, including securing high-profile, industry-leading speakers to enhance the Forums’ influence and impact.   Team & Organizational Leadership Lead, manage, and mentor the Manager, Content, ensuring high performance and professional growth. Collaborate with AIAA leadership and cross-functional teams to drive innovation across products and services.   What You Bring Bachelor’s degree required ( engineering, science, or aerospace-related field preferred ). Advanced education (Master’s, MBA, or executive certificate in business/management) is a plus. At least 8–10 years of progressive experience in content development, business development, or project management. Active security clearance is desired. Demonstrated experience in strategic planning, event leadership, and revenue-driven decision-making. Strong knowledge of and passion for aerospace, science, technology, and defense policy. Excellent communication and presentation skills, with the ability to engage senior industry leaders. Public speaking experience, with confidence in addressing large live audiences. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Moderate travel required to represent AIAA at industry events and conferences.   Why Join AIAA? AIAA offers a collaborative and dynamic work environment, along with a competitive benefits package , including: Comprehensive healthcare coverage (medical, dental, and vision). Generous paid time off , including vacation, sick leave, holidays, parental leave, and bereavement. 403(b) retirement plan with up to 5% company match . Short-term & long-term disability coverage . Education benefits and professional development opportunities. A hybrid work environment (two in-office days per week, three remote).   About AIAA: The American Institute of Aeronautics and Astronautics (AIAA) is the world’s largest aerospace technical society, uniting nearly 30,000 members and 100 corporate members across 91 countries. AIAA drives innovation and collaboration in aviation, space, and defense by fostering connections between industry, academia, and government. To learn more, visit www.aiaa.org . AIAA is proud to be an Equal Opportunity Employer . We welcome applicants of all backgrounds and ensure equal consideration regardless of race, color, religion, national origin, sex, age, sexual orientation, gender identity, disability, veteran status, or other protected characteristics. Pre-employment screening, including background checks and credential verification, may be required. Apply now and launch your next chapter with AIAA. Wed, 15 Apr 2026 15:34:15 -0400 https://careerhq.asaecenter.org/jobs/rss/22188991/exhibits-operations-sponsorship-manager https://careerhq.asaecenter.org/jobs/rss/22188991/exhibits-operations-sponsorship-manager Alexandria, Virginia, Salary: Up to $85,000, Commensurate with Experience Cover Letter Required: Yes Type: Non-Profit 501(c)(3) Closing Date: Friday, May 8, 2026 _________________________________________________________________________ Are you looking to make a difference? When you work for the International Association of Chiefs of Police (IACP), you don’t just make a living, you make a difference by shaping the future of the policing profession. Is it easy? No. Is it worthwhile? Absolutely. The International Association of Chiefs of Police (IACP) is the world’s largest and most influential professional association for police leaders. With more than 35,000 members in over 170 countries, the IACP is a recognized leader in global policing, committed to advancing safer communities through thoughtful, progressive police leadership. Since 1893, the association has been serving communities by speaking out on behalf of law enforcement and advancing leadership and professionalism in policing worldwide. As a leadership association, the IACP starts with our members’ needs. We think strategically and assess constantly; cultivate good judgement and drive change. The IACP seeks to hire an exhibits operations and sponsorship manager with strong foundations in tradeshow operations as well as exhibits and sponsorship management and acquisition. This position is responsible for building and operationalizing plans for show management areas (such as registration, lounges and the association booth). It also leads the exhibit and sponsorship management for IACP’s meetings, which include the Annual Conference and Exposition with over 200,000 net square feet and 600+ exhibitors as well as five mid-sized events ranging from table-top events up to 16,000 net square feet with 80+ companies. This individual will create, manage and cultivate relationships with association exhibitors, sponsors, and contractors. The candidate must be operationally focused, nimble, have strong organizational skills, and be a self-starter while bringing a friendly, persuasive and customer-service mindset to the position. Additionally, the candidate must be able to enforce IACP exhibit policies and easily diffuse issues between exhibitors and/or sponsors. This position also requires strong managerial skills to manage two staff members whom support exhibitors and sponsors. JOB RESPONSIBILITIES Exhibits Management · Floorplan Management: using exposition management software, create and manage an exhibit floor layout to allocate show management and traffic draw areas while maximizing quality space for exhibiting companies. · Plan and execute public spaces for easy event flow for attendees, and a mix of association branding and sellable sponsorship/exhibitor marketing opportunities. · Create and implement new ways of increasing exhibitor and sponsor ROI, including traffic builders in the hall. · Mange all aspects of exhibitor pre-registration with registration company. · Review current show rules and regulations. Continually update in accordance with current industry standards. · Collaborate with the show decorator to develop the graphical elements for the event using the show theme. · Compile and publish the exhibitor service kits with all relevant show information. · Build, maintain and review exhibit section of conference website and review and test the mobile app for accuracy in exhibitor profile listings. · Lead exhibitor communications through e-newsletters and post-event surveys. Exhibitor Acquisition · Lead and help drive exhibit sales: · Process space applications, exhibitor contracts and space confirmations · Collections of booth payments · Manage exhibitor database for accurate historical, logistical and billing information · Provide weekly sales reports and tracking · Maintain exhibitor waitlist · Ensure maintenance of exhibitor priority points · Manage onsite booth selection process and exhibitor appointment times · Maintain accurate space inventories and resolve conflicts or changes efficiently Sponsorship Management · Manage sales execution and fulfillment with external vendor · Work closely with an external vendor to drive alignment with budgetary and sponsorship sales objectives. · Lead annual review and adjustment of Sponsorship Prospectus · Resolve and mitigate challenges to maintain satisfaction and retention. · Collaborate with internal stakeholders on sponsorship fulfillment items to ensure alignment across teams · Provide sales and lead generation reports weekly Operational and Logistical · Oversee onsite tradeshow management for move-in and move-out of exposition hall. Including specialty exhibits such as helicopters, vehicles, firearms.  · Oversee freight, drayage, signage, rigging and utilities. · Manage the collection of necessary exhibitor information including vehicle move-in forms, weapons registration, EAC’s, insurance certificates and island booth designs. · Manage the design, equipment needs, utility needs and logistics for all show management areas in the exhibition hall and public spaces. · Liaison with the Host Police Department and contract security to ensure exhibitors are following proper procedures for firearms and other weapon display and storage. · Manage event security with IACP security partner for exposition hall, registration, store and general assemblies. · Manage and orient floor managers onsite at Annual Conference · Conduct and manage RFP development, solicitation and evaluation for various show management services to include: show decorator, security and others. · Conduct solicitation for delegate bags and manage internal selection process · Other duties as assigned. Core Competencies · Strong organizational and goal setting skills; detail oriented. · Strong technological skills. · Ability to establish and maintain effective working relationships. · Budget management for revenue and expenses. · Promote and strengthen the IACP brand including its representation throughout all designated conferences. · Communicate and collaborate with IACP staff and IACP approved vendors to understand goals and objectives of various projects and meetings. MINIMUM QUALIFICATIONS Education Bachelor degree required. Minimum five (5) years of experience as an exhibits manager or professional meeting planner. Relevant Experience/Skills · Several years of progressively increased exhibit management. · Experience in exposition hall operations, contract negotiations, event planning. · Demonstrated ability to work as part of a team. · Excellent organizational skills combined with the ability to effectively interact with all levels of the profession. · Demonstrated proficiency with computer applications such as Microsoft Windows, Word and Excel. Ability to learn IACP specific software programs. · Ability to produce well-organized and quality reports. · Excellent interpersonal, oral and written communication skills. SPECIAL CONDITIONS · 15 - 20% Travel required Highlights of Employee Benefits   · Medical HMO: Free for Employee and Family (Local Employees) · Vision: Free for Employee · Dental: Reasonable rates for Employee and Family · 403B: IACP Match - up to 6% - after one year of employment The IACP is an equal opportunity employer. Federal law prohibits discrimination in employment practices on the basis of race, color, religious affiliation, national origin, sex, age, or disability.  No information requested on this application will be used for the purpose of excluding any applicant’s consideration for employment because of his or her race, color, religion, national origin, sex, or disability. Mon, 04 May 2026 10:04:50 -0400