Clinical Guidelines Administration

AGA is a membership-based organization that empowers clinicians and researchers to improve digestive health. We are seeking a Coordinator, Clinical Guidance Programs to join our team and drive efficiency in our administrative processes.

Are you a detail-oriented and organized professional with a passion for healthcare? This position suits individuals with a strong background in administrative, clerical, and organizational work in dynamic settings. Make a real difference supporting the development of clinical practice guidelines and updates.

WHY WORK AT AGA?

• We care about our core values: innovative, engaged, collaborative, open, inclusive.
• We value work-life balance and provide generous time off.
• Market competitive compensation plus 7% employer contribution to retirement plan.
• Remote/ or hybrid work environment.
• Comprehensive health care benefits at a reasonable cost.

POSITION DESCRIPTION

 POSITION TITLE:       Coordinator, Clinical Guidance Programs

REPORTS TO:              Director, Guideline Development and Dissemination

SUMMARY:                 Provides operational and administrative support for AGA’s clinical guidance programs, including clinical practice guidelines and clinical practice updates (CPUs). Previous success in administrative, clerical, and organizational roles within a fast-paced environment is required.

DUTIES AND RESPONSIBILITIES:

1. Support administrative activities including scheduling meetings, preparing agendas and supporting materials, drafting meeting minutes, and hosting virtual meetings on platforms including Zoom and Microsoft Teams.
2. Attend virtual meetings for guideline and CPU writing groups.
   1. Most meetings are within standard business hours. Availability will be required outside the standard business day for 1 hour approximately twice a week, as well as 1-2 hours on one weekend day approximately once every three months.
3. Provide regular writing group progress updates to supervising directors for guidelines and clinical practice updates.
4. Provide prompt and high-quality customer service and administrative support for members of guideline and CPU writing groups.
5. Maintain tracking documents for guidelines and CPUs and work with supervising directors to identify and resolve issues related to timelines or process.
6. Administer cyclical activities including contract dissemination, COI administration, honoraria payments, and document proofing.
7. Serve as contract specialist for document author contracts, ensuring timely signatures, ratification, and upload to contract management system.
8. Monitor the central email account for clinical guidance programs and ensure inquiries receive a timely response.
9. Attend in-person meetings as requested, such as committee meetings and Digestive Disease Week®, which may require travel and work over weekends.
10. Other duties as assigned.

QUALIFICATIONS:

Professional Experience

• Minimum two years of experience in administrative functions and organizational roles, preferably in medical societies or other medical/health fields.
• A proven track record of excellence as a project assistant or coordinator.
• Prior experience supporting physicians/senior career health care professionals is preferred.

Education

• Bachelor’s degree in a related field of study; however, equivalent experience may be substituted for education.

Attributes and Skills

• Exceptional customer service skills.
• Excellent in-person, verbal, and written communication skills, including ability to:
  • Always present a professional demeanor.
  • Produce professional, grammatically correct emails, reports, and other communication.
  • Listen effectively and understand directions.
  • Articulate issues clearly.
• Strong time management, task tracking, and attention to detail required.
• Strong critical thinking skills and ability to take initiative and self-manage.
  • Ability to learn complex clinical document development procedures and timelines, and to identify each document’s progress against these milestones.
  • Ability to identify next steps in processes and tasks needed to implement them.
  • Self-motivated and proactive.
• Eager to learn and develop skill set.
• Strong computer skills required, including advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Adobe Acrobat, and proficient in hosting, recording, and downloading meetings using web conferencing platforms (Teams, Zoom).

About American Gastroenterological Association

The American Gastroenterological Association (AGA) is the trusted voice of the GI community. Founded in 1897, AGA has grown to include more than 16,000 members from around the globe who are involved in all aspects of the science, practice and advancement of gastroenterology.

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