Job Summary:

The Project Coordinator of Chapter Services & Programs will assist in the day-to-day assistance with the Member Services & Programs Department. You will serve as the liaison with chapter members in regard to billing, database management, communication, programs and member events. You will report to the EVP, Member Services & Programs.

Essential Responsibilities:

Assist with department’s events -

• Provide logistic and communication support for varying aspects of the American Advertising Awards, Ovation Awards, Collegiate and Education Awards, National Student Advertising Competition, Student Advertising Conference, AdCamp and ADMERICA.
  • Maintain complete working knowledge of Chapter Awards and Recognition programs rules and categories; maintain records for points-based system
  • Respond to inquiries regarding event software and its usage
  • Assist in the development of promotional materials for Chapter Awards and Recognition programs
  • Coordinate collection of contact and attendance information for events.
  • Assist with the collection of American Advertising Awards fees
• Chapter Membership
  • Maintain accurate record of Chapter membership - Collegiate, Ad 2, Professional Chapters
  • Maintain system for tracking Chapter dues payments
  • Upload Ad 2 and professional chapter membership rosters
  • Assist with collegiate membership registration
  • Assist with the collection of Chapter dues.
• Communication & Promotion
  • Respond to information requests and inquiries
  • Provide information necessary to ensure the EVP has accurate and current information regarding department activities.
• Project Management
  • Help streamline workflow to improve efficiency and effectiveness of department operations.
  • Provide assistance with other AAF programs and tasks as requested by supervisor

Knowledge, Skills and Abilities Required:

Set the bar –You should demonstrate confident leadership, flexibility, and be action-orientation. 

In this position you will develop strong relationships with faculty and students, professional members, and partners.

• Minimum 2+ years of professional experience; with relevant experience in Membership and Fundraising/Event Coordination. 
• BS/BA degree or equivalent experience
• Advertising experience is a plus but not mandatory.
• Proficiency with MS Office Suite (Word, Power Point, Excel and Outlook) are required.
• Proficiency in Database software – IMIS (preferred)
• Must be highly organized with a demonstrated ability to manage and prioritize multiple projects.
• Must have a very high attention to detail.
• Able to initiate action and follow-through with minimal supervision.
• Excellent interpersonal, verbal, and written communication skills.
• Must have excellent customer service skills.
• Light travel is required for this position.

Compensation and Benefits

This position is a Full Time Salaried position with multiple employer paid benefits.

Our office is based in a downtown DC newly renovated office building with onsite fitness facility, parking garage, bike locker and access to a variety of metro stations and common bus lines.

*Our national office is in Washington DC and can be a hybrid of in office and remote if local, but will consider a 100% remote employee. 

About American Advertising Federation

Established in 1905, the American Advertising Federation (AAF), acts as the "Unifying Voice for Advertising." Its membership is comprised of more than 60 corporate members which make up of the nation’s leading advertisers, agencies, and media companies; a national network of over 150 local clubs representing nearly 35,000 advertising professionals; and 140+ college chapters with 5,000 student members. The AAF operates a host of programs and initiatives, including the Advertising Hall of Fame, the Advertising Hall of Achievement, the American Advertising Awards, the National Student Advertising Competition, the Mosaic Center for Multiculturalism and summer AdCamp for high school students.

Connections working at American Advertising Federation