Position Description

Administration & Operations

• Keep membership records, databases, website and communications platforms updated.
• Support members, board, and committees in maintaining high standards of the association.
• Provide basic tech support to exhibitors at virtual book fairs.
• Support applicants for membership as they prepare materials for consideration.
• Support Executive Director in planning board meetings and annual meeting.
• Research and develop innovative programs and benefits for members.
• Manage donor acknowledgement system -- draft thank you letters, pledge statements, and implement a system for donor tracking.

Finance & Bookkeeping

• Prepare quarterly financial reports for charitable entities and monthly bank recs for chapters and charitable entities.
• Manage cash receipts and ensure proper coding. 
• Manage collections and accounts receivable. 
• Assist with preparing annual budget 

Program Management

• Lead and grow Mentorship Program. Recruit mentors and mentees to further the education and professional development of new rare and antiquarian booksellers.
• Lead and grow Internship Program. Lead outreach to interns and hosts to further the education and professional development of prospective booksellers.

Event Planning & Fundraising Support

• Plan Booksellers’ Showcase to coincide with RBMS Conference and Bibliography Week.
• Support Book Fair Administrator and ED in planning, registration, and execution of ABAA Book Fairs.
• Plan and provide support at fundraising events.

Requirements

• Basic understanding of accounting principles relating to nonprofits.
• Knowledge of Quickbooks, Google Workspace, Adobe InDesign, CRM and CMS platforms, Salesforce and Form Assembly.
• Ability to travel domestically 3-4 times/per year.
• We are a lean team and the right candidate will be able to operate autonomously and take initiative.
• Hours are 9am-5pm ET with occasional event-related evening hours. Position is Hybrid with the ability to work remotely part of the time.
• A good sense of humor, a positive attitude, and a commitment to service are essential, as well as the ability to get to know a new organization and colleagues and lead new programs and initiatives.