Overview

The Association for Psychological Science (APS), a DC-based scientific organization with a collegial, collaborative culture, seeks a highly-organized and detail-oriented administrative professional for the position of Board and Committee Administrator. This is a full-time opportunity for an energetic individual with excellent communication skills and demonstrated experience prioritizing tasks and supporting diverse teams.  

Reporting to the Director of Membership, the Administrator provides day-to-day support for the management of APS committees and the Board of Directors. This includes but is not limited to scheduling and supporting meetings; compiling and distributing notifications, agendas, and material; ensuring that related webpages, the association management system (AMS), and publications reflect accurate and timely information; and working collaboratively across departments to ensure an excellent experience for APS’s volunteers, award winners, and members.

Responsibilities include, but are not limited to

• Coordinating the logistics of Board and committee activities, including managing schedules, arranging meetings and calls, and maintaining calendars of activities.
• Working with the CEO, COO/Deputy Director, Director of Membership, and others to coordinate/prepare agendas, presentations, and other related documents.
• Maintaining Board and committee rosters, tracking terms and rotations, and ensuring vacancies are filled in a timely manner.
• Ensuring efficient use of tools within the association management system (AMS) and Microsoft Suite to maintain, organize, and share documents and files.
• Preparing and/or proofreading/editing material from the committees to share with the Board.
• Setting up nomination and submission processes in the award/grant submission system and supporting committee members during the review process.
• Setting up Board elections in the election system.
• Monitoring Board and committee mailboxes.
• Tracking and compiling award nominations and grant submissions and collaborating with others to prepare material for committees.
• Monitoring budgets for Board and committee activities and preparing related reimbursement and other payment requests.
• Maintaining APS webpages related to Board, committees, awards, and their related activities.
• Supporting APS leadership in a variety of governance projects.
• Other duties as assigned.

Requirements

• Bachelor’s degree or an equivalent combination of experience and training.
• 2 to 4 years working as an executive assistant or in association governance or corporate/board affairs.
• Exceptional organization, time management, attention to detail, and written and oral communication skills.
• Proficiency with Microsoft Office 365 (Teams, Sharepoint, Word, Excel, PowerPoint) and comfort learning new technology.
• Ability to execute independently and to collaborate across departments.
• Ability to meet deadlines while maintaining high quality and accuracy.
• A commitment to excellence and a desire to exceed expectations.

Additional desired skills

• Scientific society/association experience.
• AMS experience, specifically Impexium.
• Familiarity with OpenWater or other award management software.
• Experience with HTML, WordPress.

APS offers a competitive salary, great benefits, and a collegial environment in a beautiful Dupont Circle office space.

This position is in APS's DC headquarters and is not fully remote.

To apply, email resume and cover letter, including salary requirements, to hr[at]psychologicalscience[dot]org. No telephone calls please.

APS is an equal opportunity employer.