POSITION: Full-time salaried position. Benefits include paid time off, a Simple IRA plan, paid continuing education, and a work-from-home model that offers candidates a highly flexible schedule.

OBJECTIVE: Responsible for maintaining financial records to track the organizations assets, liabilities, tax liabilities and other related financial activities and to oversee the recruitment and retention of members while furthering the organization’s mission and goals.

Membership:

• Develop and implement the annual plan for membership recruitment, retention and engagement, a review of benefits including affinity group opportunities, potential new markets, and marketing/outreach via social media, webinars, and other networking opportunities.
• Manage all aspects of membership services, including preparing and managing the membership team’s budget, in conjunction with the Executive Director.
• Work with other staff and leadership to identify opportunities for the development of new member benefits, member recruitment and retention, and engagement in all ACES programs and services.
• Work to develop and disseminate member marketing materials (e.g., brochures, letters, emails, and web).

• Outreach to non-members after events.

• Serve as lead staff for ACES’s Membership Committee and support other board committees as necessary. Prepare board reports and updates.
• Update dashboards and prepare data for the annual report and other relevant publications.
• Track/analyze and report membership metrics to ACES staff and board members monthly.
• Contribute to the development and oversight of the membership business processes and data standards used in the association management system. (Currently MemberClicks)
• Administer annual member surveys.
• Keep abreast of, and test, trends and innovations and best practices in membership strategies and introduce creative ways to attract and engage members with very different needs.
• Work with Communications to proactively identify ways to leverage social media and technology for member value.

Accounting:

• Performs general cost accounting and other related duties for the organization.
• Prepares monthly balance sheets, income statements, and profit and loss statements.
• Maintains the general ledger.
• Codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.
• Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.
• Reconciles cash disbursement accounts, payroll, customer accounts, and other financial accounts; manages accounts receivable collections.
• Verifies and/or completes payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
• Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
• Files tax forms with federal, state, and local government agencies.
• Coordinates with software vendor to maintain accounting software systems; recommends updates to enhance the accounting software.
• Manages the purchasing and invoicing system.
• Maintains knowledge of acceptable accounting practices and procedures.
• Performs other related duties as assigned.

• Position Requirements:

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Knowledge of general financial accounting and cost accounting.
  • Understanding of and the ability to adhere to generally accepted accounting principles.
  • Ability to correctly prepare tax reports.
  • Proficient with Microsoft Office Suite or similar software, and accounting software such as QuickBooks
  • Demonstrated record of achievement in developing and retaining membership for a professional society.
  • A resourceful, adaptable, and emotionally mature individual, with good judgment and a solid skill set in marketing and communications.
  • Availability to attend organization’s national conference in the spring
  • Flexibility for additional travel
  • Disposition of a self-starter
  • Experience in an association or nonprofit setting a plus
  • Willingness to collaborate and ability to work well with others
  • Comfortable working in a remote environment
  • Excellent customer service skills.
  • Experience managing volunteers.
  • Experience supervising others preferred.
  • Ability to work with minimal supervision
  • Ability to suggest new approaches to tasks and procedures
  • Knowledge of the application and use of association management systems for association activities.
  • Demonstrated ability to effectively plan, organize, and manage complex projects with limited supervision.
  • Strong commitment to the mission and goals of ACES, and a thorough understanding of its work.

   

  Managers perform a variety of technical and specialized work activities with considerable scope and complexity. They mostly work independently to lead projects and programs, while working collaboratively with supervisors, advising them on progress and on matters that are controversial or have broader organizational impacts. Their work is generally reviewed after completion. Managers may supervise support staff.

   

  Perks of being apart of the ACES team:

  • You get to work from home
  • Highly flexible schedule and flexible work hours (as long as you get your work done)
  • Paid time off, plus 7 paid holidays
  • Simplified/ongoing performance reviews
  • Encouraged professional development

   

  As an ACES employee, you will be part of a team that takes their work seriously but not themselves. We value the importance of work-life balance. We believe in having fun, celebrating wins and working hard.

   

  ACES is an equal opportunity employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.