Are you a detail-oriented professional with excellent communication skills that is searching for an organization that will support you and encourage your professional development?  Seeking a role within adult education, the association industry, meeting planning, and/or project management? Due to continued growth the American Academy of Periodontology (AAP) is seeking a multi-faceted individual to join the team as Coordinator in our Continuing Education Department. 

The American Academy of Periodontology is a 7,500-member professional organization for periodontists, a dental specialty for the prevention, diagnosis and treatment of diseases affecting the gums, supporting structures of the teeth and placement of dental implants.  Our vision is to be the voice of periodontists as the collaborative partner to achieve optimal oral health.  Our office is located just off the Mag Mile, close to Water Tower Place. To learn more about our organization, please visit us at www.perio.org.

In the Continuing Education area, the Coordinator is responsible for supporting the Continuing Education (CE) Department in all activities, particularly those related to the Annual Meeting and other AAP-sponsored and collaborative CE in-person and/or virtual events. The Coordinator reports to the CE Manager and supports the work of the Continuing Education Oversight Committee (CEOC) and related subcommittees, as appropriate.

Responsibilities:

• Supports the work of the (CEOC), generating routine correspondence, assisting with production of agendas and related materials, and coordinating onsite logistics for annual committee meeting
• Assists the CE department with Annual Meeting planning and project management, including database and software maintenance (i.e., Personify360), coordination of CE materials and speaker/moderator documents, maintaining supply inventory, packing, and shipping materials to meeting sites
• Assists with the compilation of materials for in-person and virtual online CE programs such as preliminary and on-site programs, the mobile app, speaker/moderator content management, including editing and proofreading materials as directed
• Attends in-person and virtual Annual Meetings, providing full-time operational support for CE sessions, speaker ready room, hands-on workshops, and other events as necessary
• Updates and manages the online submission platform and trouble-shoots technical issues and problem entries; communicates with applicants as needed
• Assists with planning and logistics for collaborative CE meetings with state/regional/global periodontal societies and other organizations and corporate entities
• Performs tasks related to compliance with ADA Continuing Education Recognition Program (CERP) and the Dental Board of California
• Helps coordinate virtual and in-office meetings (i.e., Insurance Workshops), including meeting materials, travel arrangements, conference room reservations, room setup/AV, meal functions, attendee communications and CE certificates
• Compiles and distributes post-meeting surveys, tallies results, and prepares reports as directed
• Assists with Board of Trustees reports as necessary
• Provides administrative support to Associate Executive Director as well as prioritized support to the Director of Continuing Education and Manager of Continuing Education
• Responds to member inquiries, provides customer/member support, directs members to other AAP resources, and enlists assistance from vendors and IT staff as necessary
• Carries out other projects as assigned, to support the CE Department
• Participates in team-based meetings via Zoom, Teams, and conference calls
• Other related duties as assigned

Interview: Virtual

Work Location: Currently remote with the hope of returning to the office, in some capacity, in 2021.