The Project Specialist will provide oversight to various areas of the association, primarily governance, committee work and operational projects as outlined within the job description.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide support on projects as assigned by the Senior Manager of Governance and Member Engagement.
Provide pre-planning support as needed for four Board Meetings annually.
Provide support to the Fellowship Committee and Committee on Committees.
Maintain the committee database, including sending committee member notifications and tracking changes as needed.
Maintain all committee descriptions, rosters and terms of service in conjunction with the volunteer leaders.
Manage the Resident Scholarship and Traveling Fellows application process.
Manage the Orthopaedic/Sports Medicine Fellowship Grant process.
Assist with the International Education scholarship process.
Update and maintain the Fellowship Directory and annual certificate mailing.
Oversee the award processing, plaque production, recognition plaques and certificates for volunteer leaders and Annual Meeting awards.
Manage Annual Meeting social event invitations mailings and RSVPs
Distribute quarterly new member packets.
Maintain and update files, databases, records, board and committee materials as needed.
Serve as the primary staff person to schedule conference calls as needed.
Provide excellent customer service via email and phone to AANA volunteers, members and suppliers.
May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required
Assemble agenda packets for board and committee meetings and participate in meetings and conference calls as required.
Perform other duties as assigned.
KNOWLEDGE, SKILLS and ABILITIES
Excellent customer service skills.
Strong knowledge of Microsoft Windows environment (Word, Excel and PowerPoint).
Working knowledge of iMis preferred.
Excellent both oral and written communications skills (must provide samples).
Well organized with the ability to multi-task and work within time constraints.
Detailed oriented and efficient.
Experience working with and managing volunteers.
Exceptional organizational, analytical and administrative skills and the ability to take a proactive, self-directed approach to projects and assignments.
Ability to work under pressure.
Ability to interact effectively and to work congenially in a small office environment.
Nonprofit and/or association experience preferred.
PHYSICAL DEMANDS
Nature of work requires ability to operate standard office equipment. Requires ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files.
About Arthroscopy Association of North America
The Arthroscopy Association of North America (AANA) is located in Rosemont, Illinois. AANA's is seen as a global leader whose members specialize in the minimally invasive technique of arthroscopy. The Association offers education and training to surgeons worldwide. With an advancing culture, AANA seeks enthusiastic employees with a strong work ethic to work alongside the dedicated volunteers.
