Association & Conference Group is hiring a full-time Administrative Assistant to join our growing team. This role is about details, deadlines and organization. The Administrative Assistant will work on a team lead by an Account Executive managing membership and small meetings for 4-8 clients. These meetings include monthly educational events attracting 50-200 attendees; monthly board and executive committee meetings; networking events, galas, golf outings, holiday parties, etc. The successful candidate must be able to work in a team environment, be proactive, resourceful, and able to juggle multiple tasks and priorities. We are looking for an energetic individual who has a passion for membership and can thrive in an entrepreneurial environment.

Position Responsibilities Events:

• Pre-Planning: review venue contracts as needed; communicate with ACG team and client volunteers to create event in online registration system; develop promotional plans; and ensure all communicates are accurate and adhere to deadlines.
• Logistics: Communicate with venue regarding food & beverage, A/V needs, room set-up, etc.; assist with all registration related questions, produce and prepare name badges.
• On-Site: work registration table, manage walk-ins, provide on-site customer service as needed; take photos; provide bullet points for event recap.
• Reporting: provide weekly registration reports; ensure event costs remain within budget; develop post event report
• Serve as main point of contact for all member inquiries for multiple associations
• Membership: Maintain membership database and reporting and ensure accuracy and completeness of member information.

Position Responsibilities Administrative:

• Prepare board meeting packets
• Respond to all member, board, volunteer and sponsor emails within 24 hours
• Send meeting invitations via Outlook
• Prepare meeting agendas, take and distribute meeting minutes