This is an exciting opportunity to join the organization listed for the last three years as one of the Best Places to Work in Washington DC area by the Washington Post. National Recreation and Park Association (NRPA) seeks a Conference Coordinator to support sales and logistical planning within the conference department. This entry level position requires a strong work ethic, positive attitude, flexibility and strong multi-tasking skills.

Duties:

Tracking, Processing and Data Entry
Create tracking sheets to maintain information for Exhibit and Sponsorship Sales, Contracts, Payments and Priority Points; update floor plans online, maintain current sales databases and assist with transitions into future programs.

Manage the business travel program for NRPA staff, speaker and attendee travel. 

Sponsorships
Maintain spreadsheet of all sponsorship obligations, due dates and work with appropriate staff members to ensure timely fulfillment.

Exhibits

Provide customer service to exhibitors and volunteers as needed; back-up customer service support for conference attendees.
Work with Sales Manager and decorating vendor to prepare the exhibitor service kits, provide NRPA details, proof read drafts and assist with communicating details and deadlines to exhibitors.
Assist with new listings and contact information for Exhibit Sales Representatives.
Collaborate with Exhibit Sales Manager to prepare and set up online presale; provide weekly exhibitor memberships and Elite upgrades to Membership Department; Provide general service contractor and registration and housing company with weekly exhibitor lists and updated exhibitor records; create, build and maintain reports and metrics as requested. 

Conferences
Provide exhibitor and sponsor listings, reports and information as requested for conference materials and deliverables.
Work with the Conference and IT teams to ensure correct and timely information (sales and logistics) is posted to the Conference microsite, provide ongoing and frequent updates and review weekly.
Assist with hotel reservations at local properties, shuttle transportation and F&B.
Work with Conference and Research teams on survey to exhibitors and attendees. Report key findings and trends.
Meet with internal departments to assess onsite needs, work with Marketing on sign and copy standards, manage the production and proofing process with decorating vendor and handle onsite inventory and placement of sign order.
Develop, collect and maintain information to create all conference RFP’s, event resumes and metrics for critical conference elements (2010 Minneapolis+).

DISCOVER the BENEFITS at NRPA!

NRPA boasts a warm professional environment, with a relaxing and peaceful view of nature at its finest! All staff receives access to indoor & outdoor eating areas, as well as indoor & outdoor fitness opportunities. Our facility has a brand new air-conditioned fitness room with access to showers, as well as foot trails for the outdoor enthusiast. Part time staffs at NRPA are eligible for a partial benefit package that includes a prorated portion of paid Vacation/Sick/Personal/Holidays and More! Full time staff enjoy a very rich benefit package that includes 403(b) matched at 6% and fully vested upon hire, group Health, Dental, and Vision for employee and family paid 80+% by the employer; 6 weeks of Paid Family Leave for the birth or adoption of a new child,Life insurance, Short Term Disability and Long Term Disability paid 100% by the employer; accrue 26 Paid days off per year plus 13 paid holidays, eligibility in the first month of employment, Length of Service Awards and much, much more! NRPA is committed to promoting an environment of work-life balance. To promote healthy lifestyles, at work and away, we have established programs like Teleworking, FlexTime Schedules, 37.5 hour work-week, Employee Assistance Programs, Educational Assistance Programs, Lunch-and-Learn sessions and more. 

Salary: $40,000 - $42,500 

All applications must be received through the online system in order to be considered for the position. If you are being referred by a current NRPA employee, please be sure to add their name in the "Notes" section. NRPA is an EQUAL OPPORTUNITY employer with a COMMITMENT to DIVERSITY. Women and ethnic minorities ENCOURAGED to apply.