The American Council on the Teaching of Foreign Languages (ACTFL) is seeking a Director of Human Resources and Administration to provide the leadership and management necessary to ensure that ACTFL has the proper operational controls, administrative procedures, physical and technological infrastructure, and human resources in place to effectively operate and grow the organization. The Director of HR & Administration will report directly to the Executive Director.
Develop and administer an effective employee recruitment program for ACTFL; work with Executive Director on strategic staffing plans and for final approval of new hires and preparation of offer letters; manage the onboarding process for all new hires in coordination with the Office Manager.
Work with senior staff to maintain accurate job descriptions with clear reporting structures; maintain organizational charts; stay informed of non-profit industry salary data to ensure ACTFL salaries remain competitive and equitable; communicate salary changes to the Finance Department for payroll.
Advise staff on personnel-related issues, including policy inquiries, benefits management, and conflict resolution.
Maintain personnel records and ensure the organization is complying with legal and regulatory requirements pertaining to employment issues.
Maintain the Employee Handbook and ensure that any required updates are communicated with employees.
Manage all aspects of ACTFL’s employee benefits package, including, but not limited to, medical, dental, and vision insurance, short- and long-term disability insurance, life insurance, Flexible Spending Accounts (FSA), and 401K plan; serve as liaison to benefits broker; consult Executive Director on issues related to benefits.
Design professional development plans and programs for employees; oversee the organization of training sessions, workshops, and activities.
Oversee ACTFL’s internal management functions and daily operations, including office vendor relations, office and building supply purchasing; manage business operations and capital budgets and track financials.
Work with Office Manager to maintain staff meeting calendar.
Serve as liaison to building management company for issues related to maintenance and improvement.
Work with Technology Manager and IT consulting firm to procure hardware, software, and/or technology services for ACTFL.
Oversee management of iMIS AMS and membership database, including upgrades, customization, and staff training; develop policies and procedures related to iMIS system.
Work with staff to develop AMS reports/dashboards that support organizational goals.
Work with Technology Manager to establish best practices, document policies, and create training documents.
Provide data for month-end financial reconciliation and annual audit reports.
Help guide ACTFL’s web/digital strategy, working with web vendor, Technology Manager, and Marketing & Communications Manager to ensure website utilizes latest technology to reach various constituencies.
Oversee publication sales and relationship with offsite fulfillment vendor.
Manage publication permission request process.
Attend ACTFL Board meetings; prepare reports and make presentations to the ACTFL Board.
Bachelor's degree required, preferably in human resources management; related graduate degree and/or PHR/SPHR or SHRM-CP/SHRM-SCP certification preferred
7+ years of professional experience in human resources and operations management functions; 5+ years of experience managing a department in an association/non-profit setting
Experience in benefits administration, employee recruitment, HR policy, and facility management required
Experience with iMIS20, RiSE, and Paychex payroll systems preferred
Excellent oral, written, and interpersonal skills
Strong employee relations and negotiation skills; approachable and confident
Strong computer skills, including MS Office suite
Ability to maintain utmost confidentiality
Background or interest in foreign languages and/or foreign language education a plus
ACTFL provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
About American Council on the Teaching of Foreign Languages
The American Council on the Teaching of Foreign Languages (ACTFL) is dedicated to the improvement and expansion of the teaching and learning of all languages at all levels of instruction. ACTFL is an individual membership organization of more than 12,000 language educators and administrators from elementary through graduate education, as well as government and industry.
Since its founding, ACTFL has become synonymous with innovation, quality, and reliability in meeting the changing needs of language educators and their students. From the development of Proficiency Guidelines, to its leadership role in the creation of national standards, ACTFL focuses on issues that are critical to the growth of both the profession and the individual teacher.