Executive Assistant, Primary Care and Subspecialty Pediatrics
American Academy Of Pediatrics
September 28, 2018
Full Time - Experienced
Administrative, Clerical, Support
4 Year Degree
Seeking a professional with the ability to keep confidentiality to provide administrative, scheduling, and project support to the Senior Vice President, Primary Care and Subspecialty Pediatrics (PCSP), and provide administrative and financial activities related to department. Some duties include:
maintaining an active, rapidly changing calendar; developing complex and detailed travel plans and itineraries; coordinating all travel arrangements and processing travel expense reports
prepare and monitor the department operating budget and grant-funded accounts
coordinate PCSP meetings, including preparing agenda materials, developing minutes, and creating action item schedules to assign completion of activities to the appropriate staff members.
administer activities related to department interactions with the Executive Committee, Board of Directors (BOD), AAP Senior Leadership, and other AAP staff and members, including but not limited to: creating, sharing, and posting materials; recording the disposition of reviewed materials; assisting in the creation of management reports.
Qualified candidates will have:
Bachelors’ degree in nonprofit management, public health, communications, business or related discipline, or an equivalent combination of relevant education and work experience required.
At least 3 years of related administrative experience required.
Strong technical acumen with proficiency in MS Office (Word, Excel, PowerPoint) required, with the ability to learn and apply new technologies; experience with budgeting software preferred.
Excellent interpersonal, organizational, problem solving, and written/verbal communication skills required.
Must be a self-starter, detail-oriented, work well independently and as part of a team, maintain confidentiality, able to manage multiple priorities simultaneously, and collaborate effectively with various internal and external constituents.
The American Academy of Pediatrics offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.
Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response. ?
About American Academy Of Pediatrics
The American Academy of Pediatrics (AAP) is a membership organization of 67,000 pediatricians and approximately 475 staff committed to the optimal physical, mental, and social health and well-being for all infants, children, adolescents, and young adults. The AAP promotes pediatrics and advances child health priorities by developing policy, conducting research, building coalitions, raising public awareness, funding community-based projects, and supporting training and professional education for our membership.