Thriving Association Management Company in McLean, Virginia that serves not-for profit health and medical associations seeks a full-time meetings manager who will work with the executive and associate director, board of directors, committee chairs and members to plan client meetings. Some travel required.
Association Management Company (AMC) seeks an meetings manager to support various ongoing projects which includes meeting and conference support including membership services. Minimum of 5 years meetings experience desired. Some travel required.
DUTIES AND RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:
Help develop and distribute RFPs to identified cities/properties for client meetings. Analyze proposals (sleeping rates, F&B requirements, space, specific locations, city, etc) and make initial recommendations.
Conduct site visits as necessary, with Association Manager (when appropriate), taking into consideration unique needs/requirements of individual client.
Leverage relationships and knowledge to negotiate the most beneficial hotel contracts for the client, ensuring generous concessions, favorable pricing, minimizing the client’s risk and reducing liability by eliminating unfavorable language from contracts.
Negotiate AV/internet and other convention services (poster boards, entertainment, off-site functions, etc.) resulting in economies of scale to save the client money and ensuring reliable service.
Consult with Association Manager to identify specific needs/preferences of the group for the purpose of preparing F&B, room sets and AV requests, keeping in mind budget constraints.
Review all BEOs for accuracy.
Review all AV/internet and other convention services orders/final documents.
Attend meetings onsite as requested.
Maintain client specific templates of meeting logistics to ensure a seamless transition of pre-meeting planning to onsite implementation.
Maintains good relationships with hotels and CVB/city representatives.
Serves as a resource for the staff in making general recommendations for city/property locations and other meeting/logistical questions.
Maintain a scope of work calendar of actions/events where contracts are tracked and details are provided in advance.
Education & Experience Requirements:
Four-year undergraduate degree preferred. Association or non-profit or AMC experience preferred.
Interest in learning and gaining proficiency in new skills. Demonstrated proficiency with Microsoft Outlook, Word, and familiarity with Access required. Detail oriented, excellent organizational, verbal, and written communication skills and ability to multitask essential. The ideal candidate will have association experience, have been in the workforce at least 3 years, and have a high energy level and expectations for advancement.
Additional Salary Information: Minimum of 5 years of Meetings Experience Desired
About Degnon Associates
Degnon Associates, Inc., established in 1979, is an association management company providing a full range of personalized services to professional associations, national organizations, and international societies. Working exclusively with medical, health, and scientific organizations focusing on education, research, patient care, and advocacy, our team of association management professionals is partnering with our clients toward significantly higher organizational levels of accomplishment.
As an innovative and growing firm with a reputation for excellence, our goal is to enhance the organizations we serve through the application of sound management principles and thereby provide our employees with the opportunity for their own professional development and career satisfaction.