ENA is looking for a highly motivated, energetic, organized, deadline driven, Senior Administrative Assistant to join the ENA team! This position coordinates the administrative aspects of department projects, work teams, and strategic initiatives while providing on-going administrative support to the Director, Quality & Safety, IQSIP. This role also provides administrative support for projects, committees, workgroups and other department initiatives, including the development of meeting materials, meeting logistics, and travel arrangements, as well as posting messages or documents to web-based ENA member communities.

Position responsibilities include:

• Provides administrative support for the Director, Quality & Safety, IQSIP, and departmental customer service, including coordinating calendars, managing the flow of IQSIP information line and email inbox, written correspondence, filing, etc.
• Provides administrative support for the department, including maintaining office supplies, copying, updating databases and spreadsheets, and answering department phone calls and taking messages.
• Provides administrative support for projects, committees, workgroups and other department initiatives, including the development of meeting materials, meeting logistics, and travel arrangements, as well as posting messages or documents to web-based ENA member communities.
• Assists in maintaining department financial records. Prepares check requests forms and reviews expense requests and invoices to ensure consistency with department budget and cost estimates.
• Maintains the department files, including meeting minutes and correspondence on the common drive.
• Provides administrative support for ENA award processes and committees as needed, including preparation for the awards ceremony at ENA annual conference.
• Contributes to the workplace culture that is consistent with the association’s culture statement and emphasizes the mission, vision, and values of the organization.
• Displays a high level of accountability, taking responsibility for individual actions and the impact on the organization. Views oneself as a reflection of the organization by following through on commitments and accepting ownership.

The ideal candidate will have the following requirements and demonstrated experience:

• Bachelor’s degree or an equivalent combination of education and experience.
• 3-5 years of experience in an administrative position.
• Program and/or Project management experience.
• Customer service focus or experience.
• Excellent organizational and analytical skills.
• Demonstrated commitment to providing excellent customer service.
• Detail oriented.
• Exceptional collaborative communication and interpersonal skills.
• Team-oriented.
• Ability to prioritize multiple and varied tasks under pressure, within established deadlines.
• Excellent problem-solving ability and an ability to exercise a high level of discretion and independent judgment.
• Advanced computer proficiency in Microsoft Office, all products.
• Ability to interface with staff, board members, and external relationships in a professional manner.

ENA offers a collaborative team environment, great benefits, including a robust 401(k), work at home opportunities and more. At ENA, your work helps emergency nurses excel. 

Equal Opportunity Employer M/F/D/V

About Emergency Nurses Association

The Emergency Nurses Association (ENA) is the premier professional nursing association dedicated to defining the future of emergency nursing through advocacy, education, research, innovation, and leadership. Founded in 1970, ENA has proven to be an indispensable resource to the global emergency nursing community. With more than 43,000 members worldwide, ENA advocates for patient safety develops industry-leading practice standards and guidelines and guides emergency healthcare public policy. ENA members have expertise in triage, patient care, disaster preparedness, and all aspects of emergency care. Additional information is available at www.ena.org

ENA is currently headquartered in Des Plaines, IL and will be moving to Schaumburg, Illinois, later this summer. Our office move will allow ENA staff to collaborate better, and to continue to provide exceptional education, products, and support our members.