We are seeking a seasoned individual to act as Accounting Manager to the Association and the Foundation. This individual will be responsible for managing the day-to-day financial activities of the Association and the Foundation while serving as the primary financial liaison to internal and external stakeholders on behalf of the organizations.
POSITION: Accounting Manager
SUPERVISED BY: Board Chair or designee
Candidate must have extensive knowledge of generally accepted accounting principles and practices as they relate to non-profit organizations, experience in grant management, cash flow projections, and financial analysis as well as a strong understanding and working knowledge of computer accounting systems (QuickBooks), CRM (Abila) and Microsoft Office Suite.
This position is responsible for performing all accounting functions including AR, AP, bank reconciliations, month-end financial statements, preparation and monitoring of Association and Foundation budgets, and monitoring of cash flow projections. A knowledge of the Abila CRM system is a plus. Serves as the full charge accountant for the Association and the Foundation.
On a management and strategy level, this position partners with the Board Chair or designee in financial planning and budgeting activities. Additionally, the Accounting Manager assists in the design, implementation, and documentation of policies and procedures that meet the needs of internal and external customers and investigates opportunities for improving and further automating existing accounting, budgeting and recording systems, and recommends improvements to current financial strategies of the Association.
The Accounting Manager prepares accounting-related reports and analysis for presentation to the Board of Directors, Chapter Treasurers and other audiences; Serves as liaison with the audit firm, conducts fiscal year closing and coordinates annual independent audit of the Association and the Foundation’s financial operations; Supports the Board Chair or designee with the activities of the Joint Finance Committee as well as oversight of risk management portfolio; Provides reporting and data to the Board Chair or designee and the Boards to keep them apprised of financial results and trends in all areas; Emphasis on providing strong customer support and guidance to both internal and external customers to help achieve the goals of the organizations; Maintains strong internal controls and adherence to GAAP Accounting Principles; Actively strives for improvements in processes to increase effectiveness of the Finance Department.
Perform complex accounting or credit and collections work; ensure accurate processing of all credit card payments from all sources; including reconciliation of batches.
Manage implementation, enhancement and maintenance of financial information systems.
Manage necessary government reporting, including 1099’s and 990. Prepare audit schedules and provide support for the audit process.
Manage cash reserves and short term cash needs.
Create reports as needed and distribute monthly financial statements on a timely basis.
Help develop, maintain, and communicate financial policies, systems, and procedures to ensure the accurate processing of financial transactions.
Reconcile at month-end between the accounting system and the database. Import and post batches from the database into the accounting system and reconcile revenues.
Maintain and perform the electronic transaction processes, reconcile batches, and deal with technical issues with credit card transactions or database issues. Serve as primary point of contact with PayPal and ETS.
Monitor and review event budgets and prepare reports.
Research and resolve all staff and member inquiries related to payments or financial activity. Develop and implement “source of problem” solutions.
Oversee annual financial audit, general ledger maintenance, and recording of financial transactions.
With Meetings and Conferences department, establish and implement registration procedures for conferences and events.
Serve as back-up support for Membership and Operations Department with data management related to members’ financial and related records.
Provide support for fundraising activities and Corporate Partner contracting.
Perform other duties as assigned.
Bachelor’s degree in Accounting, Finance, or a Business-related field;
CPA is preferred, but not required;
Five years or more of relevant experience including financial accounting controls, processes and procedures, preferably in a non-profit environment;
In-depth knowledge with spreadsheet and database programs and experience with QuickBooks, and be comfortable with pulling advanced queries and reports on a regular basis;
Strong problem solving skills, work ethic, organizational skills, attention to detail, decision-making skills, and ability to work with others;
Highly collaborative with an appreciation of the benefit of a team approach; demonstrated ability to work with and function as part of a team;
Proven track record in managing confidential information with discretion.
Ability to work flexible hours, including evenings and weekends, when needed.
We provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status or disability. We hire and promote individuals solely on the basis of their qualifications for the position to be filled. Please include salary requirement in your application.
About WTS International
An international organization dedicated to building the future of transportation through the global advancement of women. Boasting more than 7000 members--both women and men--we are helping women find opportunity and recognition in the transportation industry through professional activities, programs, and networking opportunities.