Summary/Objective

The Research Project Coordinator works as part of a team to support various research activities and research department administrative functions and project management.  This position is responsible for 1) assisting in all phases of market and industry research activities by providing administrative and logistical support; 2) serving as the point of contact to respond to member and staff inquiries about the research department and access to data, general research requests, status of research projects, etc.; and 3) coordinating research volunteer activities such as meetings, conference calls, etc. 4) provides general office support with a variety of clerical activities and related tasks. The research project coordinator will be responsible for answering incoming calls, directing calls to appropriate associates, flow of correspondence, requisition of supplies as well as additional clerical duties.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manage recruitment, scheduling, and confirmations of qualitative research participants.
2. Coordinate logistics, serve as recorder, and prepare minutes for conference calls and committee meetings.
3. Conduct cursory literature searches on select topics related to association management and research study concepts.
4. Respond to/direct inquiries and requests for information from members of the ASAE community for research-related resources, including fulfilling requests from academic scholars for access to datasets.
5. Work with content dissemination staff to coordinate information to be placed on ASAE Foundation’s web site related to current research initiatives and research findings.
6. Provide administrative and clerical assistance to research team and assist with special projects and other initiatives related to research projects.
7. Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.
8. Greets and directs visitors to the company.

Essential Skills

• Strong administrative or project coordination skills.
• Basic editorial skills (proofreading, light editing, writing)
• Proficiency in Microsoft Word, Excel, PowerPoint.
• Demonstrated ability to organize and prioritize work load.
• Demonstrated ability to manage multiple tasks simultaneously.
• Demonstrated attention to detail to plan and implement logistics.
• Demonstrated ability to work with volunteers and colleagues at all levels.
• Demonstrated ability to complete a large volume of work with tight deadlines.
• Excellent interpersonal skills to deal with the myriad requests from sources both outside and within ASAE.
• Ability to maintain a positive and customer service orientation at all times.
• Able to self-edit and pay close attention to detail.
• Within sphere of responsibility, ability to work independently and collaboratively as part of a team.
• Familiarity with volunteer management skills helpful.
• Ability to effectively present information and respond to questions from groups of managers, vendors, and co-workers
• Ability to solve practical problems and deal with a variety of concrete variables
• Ability to maintain a positive and customer service orientation at all times

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. 

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5 p.m.  

Travel

No travel is expected for this position. 

Required Education and Experience

Bachelor’s degree in management or administration-oriented field, communication, education, or other area that parallels the position requirements.

Two or more years in a similar position (e.g., project management, administration).

Preferred Education and Experience

Experience working in a nonprofit or association environment desirable.

Additional Eligibility Qualifications

None required for this position.

Work Authorization/Security Clearance (if applicable)

Must be able to work legally within the United States without sponsorship

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.