The Wild Bird Feeding Industry (WBFI) trade association is issuing this Request for Proposals (RFP) for an established multi-person association management company to provide non-profit association management on a contractual services basis. The services we are looking for are detailed in our Request For Proposals (RFP). If your firm is qualified and interested in this contract, please submit your proposal by email to Sue Hays, email@example.com, by the close of business on March 26, 2018.
The proposals received in response to this RFP will be evaluated carefully with recommendations submitted to the WBFI Board of Directors. The Executive Committee will meet in person on April 23 to discuss proposals we receive, and successful firm or firms may be offered the opportunity to meet with the Executive Committee on that day. We intend to have a recommendation for the board on April 24, 2018 at their next board meeting.
Accounting services are currently provided by an outside accounting firm under agreement with the WBFI. We are satisfied with the level of services provided. Should your firm offer accounting services, you may include these services in your proposal as a separate line item. These services would be for monthly payables and receivables services as well as Form 990 preparation.
Our industry association has been working with the same outside legal counsel since the WBFI began in 1984. We are satisfied with working with this firm and the level of services provided. However, we would like to know if your firm offers outside legal counsel and what the fees for any legal services might be. WBFI has no ongoing litigation or legal issues; the services the current counsel provides relate to attending our meetings, advising us on our policies and procedures, monitoring intellectual property registrations, and maintaining our corporate status with the state of Illinois. Because this counsel is on a quarterly retainer, when the Board has a question, our counsel is contacted. In some months, legal counsel devotes no time to WBFI business. Around meeting times or if there is an issue involving legal assistance, the counsel may devote time to the WBFI. Please include these services as a separate line item if you offer these.
We realize we cannot provide all the information you need in this space. To request a copy of the RFP or to pose questions, contact our headquaraters via email addressed to Sue Hays (firstname.lastname@example.org). Sue will respond to you in writing via email and may provide a copy of your question and her response to all interested companies in the interest of keeping the playing field level.
WBFI Executive Director
Reporting to: WBFI Board of Directors
Minimum education and experience: Undergraduate college degree, preferably with a major in business or operations management. A minimum of five years of work experience at the Executive Director level of a 501(c)6 nonprofit organization is required.
Responsibilities of the Executive Director: The Executive Director must be an association management professional experienced in managing day-to-day association operations. This individual is expected to become the public representative of the WBFI and will be responsible for attending each WBFI Board of Directors meeting (2 per year; location varies) and for working strategically with the board and committees to provide the most successful organizational outcomes for the association, short-term and long-term. Your company’s proposal must detail the knowledge, experience and capabilities of your company’s proposed executive director as they relate to job requirements described in the RFP. The association management firm selected will serve WBFI on contract and provide their own office space and equipment. Request the RFP here.
Provide leadership and management in support of the WBFI’s strategic objectives, initiatives, projects, and goals. Work with the responsible committee to implement the projects and goals of the Association. Carry out plans and duties as assigned.
Assist the board, committee chairs and members with the development and execution of their respective programs or activities and the WBFI’s budget to ensure the WBFI remains fiscally responsible.
Provide advice to the Board of Directors regarding the WBFI’s direction in business by keeping abreast of industry and business developments, changes within the WBFI, with industry and other stakeholders.
Promote, communicate and encourage the benefits of participation by members.
Represent the programs and point of view of the WBFI to inform and educate stakeholders.
Develop and maintain sound working relationships and cooperative arrangements, and work as liaison for WBFI with relevant organizations.
Telecommuting is allowed.
About Wild Bird Feeding Industry WBFI
The Wild Bird Feeding Industry (WBFI) is the trade association that supports the businesses involved in supplying the wild bird feed and wild bird feeders to consumers involved in the experience of wild bird feeding around their homes. We've been around since 1984, and we include 100 to 110 member companies on average. We're organized as a 501c6. After 17 years with the same association management company, we've been notified that our current management company is not renewing the contract on July 1, 2018. So, we're looking for a new contractual multi-person association management firm. We're organized into committees, and we have multiple projects going on right now. This is an exciting time for our organization and our industry because we've just completed consumer research that includes consumer messaging. We have some legacy programs, our Annual Meeting is in November of each year, and we're ready to grow the industry. Are you interested?