Responds to accounting and financial questions by researching and interpreting data.
Participates in the month-end and year-end close process, including preparing reports and performing account reconciliations and allocations, and journal entries.
Schedules payments of annual meeting deposits & educational grants/awards so that they are paid within contract stipulations.
Generates and analyzes various reports for distribution (e.g., unpaid invoices report, monthly activity report, check registers, vendor registers and expense analysis).
Maintains accurate records of paid invoices, credit balances, and disputed invoices.
Files paid bills and maintains vendor files.
Assists the Finance Department with clerical functions as assigned.
Ensures that all of the proper controls are adhered to during the Accountants Payable process, i.e., document retention and maintenance, dual signature, etc.
Prepares and processes accounts payable upload file to bank, wire transfers and ACH files to JP Morgan Access.
Reconciles and monitors accounts to ensure payments are up to date.
Monitors, processes, and confirms activity of travel reimbursements for ASPS/PSF/PSPS staff. Ensure adherence with current travel policies and process travel reimbursements for said activities – Concur administrator.
Monitors, processes, and confirms activity of travel reimbursements for volunteers, including ASPS Executive Committee members, ASPS/PSF Board members, Committee members, and appointed representatives. Ensure adherence with current travel policies and process travel reimbursements for said activities.
Assists with the validation and filing of the annual 1099 process.
Seeks the continuous improvement of processes and support department initiatives, i.e. AP automation, review of commercial credit card program, etc.
Perform other duties as assigned
Bachelors degree preferred
One to two years related experience
Data entry and word processing experience
Ability to communicate clearly and professionally with vendors and co-workers through both verbal and written communication
Reliable and punctual with a very strong work ethic. Ability to multi-task and prioritize in a fast paced environment
Able to produce an accurate and timely product and meet assigned deadlines
Proficient in Microsoft Office products, Dynamics SL and Aptify knowledge helpful
Strong understanding of accounting preferred
About American Society of Plastic Surgeons
The American Society of Plastic Surgeons (ASPS), established in 1931, is the largest plastic surgery specialty organization in the world and is a specialty that has thrived on innovation - continues to push ahead with new clinical breakthroughs, refining current techniques and discovering new ones. The future of plastic surgery continues to unfold, with the promise of amazing new things to come, in the humanitarian pursuit to help patients look and feel their best!
ASPS is conveniently located in northwest suburban Chicago (Arlington Heights), close to O’Hare Airport and just off the Northwest Tollway (Arlington Hts Road Exit).