Assistant Manager, Education and Training Programs
Society Surgical Oncology
January 29, 2018
Full Time - Experienced
Education and Training
Under the supervision of the Director of Education, the Assistant Manager provides primary staff support to the Society’s Training Committee and all SSO-approved training programs. Functions as the lead staff person on Society issues/matters related to the 29 ACGME-approved surgical oncology training programs and the 50 SSO-approved breast oncology training programs, providing guidance and support to these programs and the participating program directors. Manages the annual surgical oncology and breast oncology fellowship matches. In this role, the assistant manager is expected to work to automate many of the processes involved in the management of these programs and to develop or streamline the policies and procedures needed for their effective management.
Works with the Assistant Director, Education and Meetings to implement the SSO Annual Fellows Institute Program. Specific responsibilities include:
Coordinates and implements all program logistics, including securing meeting and lab space, food and beverage, audio visual equipment, etc.
Assist in the development of the course curriculum
Secure faculty, manage faculty communications
Provide budget management
Assist in the development of lab rotations
Assist in the procurement of grant funding and in-kind equipment, including submitting funding and/or equipment requests.
Acts as primary staff support in managing and overseeing the ACGME-approved surgical oncology training programs and the SSO-approved breast oncology training programs. Specific responsibilities include:
Serves as lead staff person working with the Society’s Training Committee relative to the management of the review and approval process for the SSO-approved breast oncology training programs. Serves as lead staff person working with ACGME relative to approved surgical oncology training programs. Provides overall staff support to the Committee and its two subcommittees: the Surgical Oncology Training Program Directors and the Breast Training Program Directors Subcommittees.
Manages all aspects of breast oncology matches; assists in the coordination of the surgical oncology match with ERAS and NRMP. Manages all aspects of the breast fellowship approval process; including the acceptance and review of new applications, oversight of the site visits, and the collection of interim documentation from approved programs.
Administers, on behalf of the SSO, the breast fellowship op-logs, which is maintained and hosted by the ACGME.
Manages the Society’s Fellows Sub-Committee, providing overall staff support i.e. Fellowship Mentor Program, Fellows and Resident Newsletter.
Manages the Society’s SCORE Committee, providing overall staff support and management of the SCORE program; acts as staff liaison between ABS and SSO for the SCORE program.
Provide oversight of the surgical oncology training programs video conference series and the breast oncology training programs webinars.
Manages coordination of Fellows Lounge at SSO Annual Cancer Symposium.
Works with the Director of Education and Training Committee to identify effective outreach and marketing strategies to general surgery residents regarding the availability and advantages of additional fellowship training in surgical oncology and/or breast oncology. Responsible for overseeing the development and implementation of these outreach and marketing efforts.
Provides detailed reports on the status of training program reviews and match results to the Training Committee, the President, and the Executive Director, on a regular basis.
Interfaces with the appropriate ASBrS staff and volunteer leaders relative to their roles in the breast oncology programs’ review and approval processes.
Ensures that the SSO Web site is updated with current descriptions of all SSO approved training programs, information on site visit and review processes, training program curricula changes, as well as relevant match information and materials.
Prepares all correspondence, promotional materials, applications, etc. regarding the scope of work outlined above.
Works with the Director of Education to develop and manage annual operating budgets related to these programs.
Remains current with developments on specialty accreditation, certification and curriculum requirements/changes.
Performs other job related duties as assigned.
What we offer:
Collaborative work environment that values hard work and creative thinking.
Support for professional development.
Competitive salary with great benefits including health insurance, dental benefits, vision insurance, 401K, and PTO. In addition, the SSO offices are closed the week between Christmas and New Year’s Eve.
Flex hours, casual dress code, and ability to periodically work from home.
Free in-building workout facility.
Conveniently located near I-294, I-90 and I-190, and easily accessible from the Rosemont CTA Blue Line station. Complimentary shuttle from the station to the building during rush-hour.
Bachelor’s degree or equivalent.
A minimum of 3-5 years of management experience in medical or health care association management.
Strong familiarity with specialty training and accreditation issues within a medical specialty association environment.
A professional presence and well-rounded knowledge of health care Aand organized medicine.
Excellent organizational, analytical, and project management skills.
Excellent interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Experience with the administration of residency training and/or other graduate medical education programs is a plus.
Highly organized with strong computer skills, including Microsoft Office programs.
10% travel required.
About Society Surgical Oncology
The Society of Surgical Oncology is the premier organization for surgeons and health care providers dedicated to advancing and promoting the science and treatment of cancer. The Society’s mission is to improve patient care by advancing the science and practice of surgical oncology worldwide. The Society's focus on all solid-tumor disease sites is reflected in its Annual Cancer Symposium, monthly scientific journal (Annals of Surgical Oncology), educational initiatives and committee structure. SSO has an international membership of 2900 professionals. SSO is located in Rosemont, close to Chicago O'Hare Airport, near River Road.