Meetings/Expositions/Events, Project Management/Program Development
4 Year Degree
The mission of the National Association of Area Agencies on Aging (n4a) is to build the capacity of our members so they can help older adults and people with disabilities live with dignity and choices in their homes and communities for as long as possible. n4a is a 501(c)(3) membership association representing America’s national network of 622 Area Agencies on Aging (AAAs) and providing a voice in the nation’s capital for the 256 Title VI Native American aging programs. Our vision is to build a society that values and supports people as they age.
Job Title: Program and Events Manager
Reports to: Chief, Programs and Services
Overall description: Responsible for overall program management and administration of n4a’s new National Social Engagement Resource Center, which is designed to share and spread strategies and best practices for social engagement of older adults with particular emphasis in the areas of civic involvement and volunteerism, intergenerational programming, arts and creative expression, lifelong learning and technology. In addition, the Program and Events Manager will be responsible for working with n4a staff on the coordination of n4a’s high-profile external events, including the Annual Conference and Tradeshow, Engagement and Older Adults Resource Center’s annual virtual conference and n4a’s Leadership Institute.
The Engagement and Events Planner is a highly visible role that demands extensive customer service skills, ability to work with multiple stakeholders, a high level of professionalism and willingness to handle all planning and administrative details of meetings and events. The ideal candidate must thrive in a challenging and fast-paced atmosphere where prioritizing and multi-tasking are the norm. Exceptional attention to detail and first-class organizational skills are required.
DUTIES AND RESPONSIBILITIES
Provide overall program/grants management of the new National Social Engagement Resource Center, including budget and work plan.
Serve as direct liaison to funder on all project issues.
Convene meetings of and serve as liaison to program partners: the National Center for Creative Aging, Generations United, Osher Lifelong Learning Institutes and OATS.
Manage all subcontract agreements.
Manage all aspects of the grant administration, including preparing project and fiscal reports and summaries of program activities as required.
Provide oversight of development of resources and tools for the National Social Engagement factsheets as well as training and technical assistance involving Aging Network agencies and programs;
Serve as a spokesperson for the resource center, speaking at training sessions, conferences and other venues.
Develop agenda and program for annual virtual conference and quarterly webinar series of National Social Engagement Resource Center, capitalizing on the long-standing and highly respected knowledge, ability and experience of n4a and its primary partners on this project, to identify and share lessons from their fields of expertise (volunteerism, creative expression, intergenerational opportunities, lifelong learning and technology).
Develop agenda and program management of n4a’s annual Leadership Institute –an intensive two-and-a-half-day session designed for develop new leaders in the Aging Network
Play a major role in the planning and coordination of n4a’s Annual Conference and Tradeshow; and Leadership Institute.
Play a major role in planning and facilitating aspects of conference planning, including working with professional conference planning contractor on site selection, vendor negotiation, event registration, marketing, onsite staffing and post-event reporting.
Work with Association Executives on management of contracts, speaker bios, session descriptions, handouts, RFPs, etc.
Manage correspondence with speakers and sponsors/exhibitors
Coordinate travel, lodging and expenses for speakers traveling to meetings
Coordinate collection of registration and track sponsorship income and exhibit fees.
Develop and maintain solid relationships with exhibitors/sponsors.
Oversee meeting preparation, supplies ordering and packing/shipping of event materials. Staff events and manage onsite event registration; includes occasional travel to regional and national meetings.
Exempt position with full benefits but subject to grant funding. Travel required.
SALARY & BENEFITS
n4a is an equal opportunity employer. Salary for this position is dependent upon background and experience of candidate selected. n4a offers an excellent benefits package.
This position requires at least a Bachelor’s Degree, plus a minimum of three years relevant experience in program management and significant experience in event planning. Experience working in the aging or community and volunteer service fields a plus.
Candidates for this position must have training, related experience and/or demonstrated success in the following:
At least three years of experience in:
Planning, designing and implementing technical assistance and training (online experience a plus), preferably in organizational or community development contexts;
Working with multiple stakeholders to reach consensus;
Planning meetings and large-scale events,
Developing and disseminating resource tools via websites and social media.
Strong interpersonal skills including ability to:
Form and maintain effective and cordial working relationships at all levels, both in person and at a distance;
Function as a team member and assume a variety of team roles; and
Assume leadership roles as required.
Exceptional organizational skills with ability to manage multiple high-profile projects simultaneously.
Submit a cover letter, resume and salary requirements/history to firstname.lastname@example.org. Be sure to note the job title in the email subject line. The application closing date is December 8, 2017. We cannot respond to all applications and unsolicited phone calls or emails will not be returned.
About National Association of Area Agencies on Aging
The National Association of Area Agencies on Aging (n4a) is a 501c(3) membership association representing America’s national network of 622 Area Agencies on Aging (AAAs) and providing a voice in the nation’s capital for the 256 Title VI Native American aging programs.
Whether it is helping Washington set priorities, building the capacity of our members, raising the visibility of AAAs and Title ...VI programs nationwide, offering training and educational events, or working to drive excellence in the fields of I&R/A, transportation, livable communities and volunteerism, n4a is dedicated to supporting the success of its members.